Administrative Assistant (Data Entry)

Position Summary

The Administrative Assistant is responsible for managing high-volume product and operational data across multiple systems, ensuring accuracy and consistency within ERP, PIM/DAM, and related platforms with a primary emphasis on accurate and timely data entry.

Key Responsibilities

Primary Responsibilities

Perform high-volume, accurate data entry into ERP/PIM/DAM systems

Review and verify data for accuracy, completeness, and compliance with company standards

Standardize formatting and ensure alignment with company data governance standards

Generate basic reports to verify data integrity

Military Insignia Certification Administration

Maintain database of military insignia certification dates and documentation

Track certification expiration dates and manage renewal process

Coordinate submission of products for recertification with appropriate agencies

File and organize certification letters and compliance documentation

Generate certification status reports for management and compliance audits

Administrative Support

Handle correspondence and communication with internal stakeholders

Maintain team documentation and filing systems

Handle routine administrative tasks and correspondence

Other duties as assigned

Minimum Qualifications

High school diploma or equivalent

Two or more years of data entry experience

Proficient in Microsoft Excel and basic data functions

Strong understanding of data validation, naming conventions, and formatting standards

Highly detail-oriented with strong written communication, organizational, and time management skills

Ira Green, Inc. is an Affirmative Action/Equal Opportunity Employer

Minority/Female/Disabled/Veteran/Sexual Orientation/Gender Identity