Administrative Assistant (Executive Support)

Stanbridge University is seeking a highly organized and proactive Administrative Assistant to provide executive-level support to the Executive Vice President (EVP). This role serves as a key operational partner, supporting daily execution, cross-functional coordination, and priority initiatives across the organization.

The Administrative Assistant works closely with senior leadership and directors across academic and administrative departments to ensure effective communication, alignment, and follow-through. This role requires strong critical thinking, attention to detail, and the ability to manage competing priorities in a fast-paced environment.

In addition to supporting the EVP, this position will assist with select initiatives and coordination efforts for the Directors of Marketing and Media & Communications.

Key Responsibilities

Executive Support & Coordination

• Manage and prioritize the EVP’s calendar, ensuring effective use of time and alignment with organizational priorities
• Coordinate meetings with internal and external stakeholders, including scheduling, agendas, materials, and logistics
• Track action items and ensure timely follow-up across departments

Communication & Cross-Functional Collaboration

• Serve as a liaison between the EVP and directors, faculty, and staff across departments
• Facilitate clear communication and ensure alignment on priorities and deliverables
• Represent the EVP professionally in interactions with internal and external stakeholders

Documentation & Reporting

• Draft, edit, and review correspondence, reports, and presentations for accuracy and professionalism
• Gather, analyze, and summarize information to support executive decision-making
• Maintain organized records and ensure documentation is accurate and up to date

Operational Support & Problem Solving

• Anticipate needs and proactively identify opportunities to improve efficiency and streamline processes
• Support coordination of priority projects and initiatives across departments
• Assist with hiring processes and administrative coordination as requested

Confidentiality & Judgment

• Handle sensitive and confidential information with discretion and professionalism
• Exercise sound judgment in decision-making and prioritization

Qualifications

Required

• Bachelor’s degree
• 1–3 years of administrative or coordination experience, preferably supporting senior leadership
• Strong written and verbal communication skills with the ability to interact confidently with leadership
• Excellent organizational and time management skills with the ability to manage multiple priorities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong attention to detail and ability to follow through on tasks and commitments

Preferred

• Experience supporting executive-level leadership
• Experience with project management, scheduling, or communication tools
• Demonstrated ability to work in a fast-paced, deadline-driven environment
• Strong problem-solving and critical thinking skills

Compensation

• $21.00–$23.00 per hour
• Compensation is based on education, experience, and internal equity considerations

Conditions of Employment

• A job-related assessment may be required during the interview process
• Must be able to perform each essential duty satisfactorily and be physically present in the office as required
• Employment verification will be conducted to validate work experience per accreditation standards
• Offers of employment are contingent upon successful completion of a background check
• Official transcripts are required prior to hire; degrees earned outside the United States must be evaluated by a recognized credential evaluation service
• Must be legally authorized to work in the United States without sponsorship
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions

Work Environment

• Standard office environment with frequent interaction across departments
• Duties are typically performed while sitting at a desk or computer workstation
• Subject to frequent interruptions, noise, and competing priorities

Physical Demands

• Regularly sits for extended periods
• Proficient in using electronic keyboards and office equipment
• Effective verbal communication in person and by phone
• Ability to lift, carry, and/or move objects weighing 10–25 pounds as needed

Employee Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k)
• Exciting university events
• Seasonal motivational health and wellness challenges
• Work/Life Balance initiatives
• Onsite wellness program / Staff Chiropractor
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)

Institutional Values

• Diversity and Inclusion: Stanbridge University is committed to fostering an inclusive learning environment that reflects diverse backgrounds and perspectives
• Innovation and Technology: We embrace advanced technology and operational tools to support efficiency and effectiveness
• Community Engagement: Through initiatives such as Stanbridge outREACH, we contribute to local and global communities

Equal Opportunity Employer

Stanbridge University is an Equal Opportunity Employer. We are committed to building a diverse and inclusive workplace and do not discriminate on any protected basis. All qualified applicants are encouraged to apply.