Job Description

Are You Ready to Make It Happen at Mondelēz International?

Join our Mission to Lead the Future of Snacking. Make It Possible.

The Administrative Assistant provides high-level administrative support to ensure efficient operation of the office or department. This role supports leaders and team members through a variety of tasks related to organization, communication, scheduling, and project coordination. The ideal candidate is proactive, detail-oriented, and able to manage multiple priorities while maintaining professionalism and confidentiality.


Key Responsibilities

Administrative Support
• Manage calendars, schedule meetings, and coordinate logistics
• Prepare agendas, presentations, and meeting materials
• Draft, proofread, and edit correspondence, reports, and documents
• Track deadlines and follow up on action items

Communication & Coordination
• Serve as a point of contact for internal and external stakeholders
• Manage incoming emails and inquiries professionally and efficiently
• Coordinate meetings, events, and travel arrangements
• Support cross-functional communication and collaboration

Project & Task Management
• Assist with planning and execution of projects and initiatives
• Monitor project timelines and provide status updates
• Maintain tracking tools for priorities and deliverables
• Support process improvements and administrative efficiencies

Office Operations
• Order office supplies and manage vendor relationships
• Assist with expense reports, invoices, and budget tracking
• Support onboarding logistics for new employees
• Help maintain a productive and organized work environment

What extra ingredients you will bring:

• Proven experience as an Administrative Assistant, Office Assistant, or similar role
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Ability to handle sensitive and confidential information
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) or Google Workspace
• Ability to prioritize tasks and adapt to changing needs

Preferred Qualifications
• Experience supporting senior leadership
• Experience with calendar management across multiple stakeholders
• Familiarity with project management tools (Teams, Concur, Office, etc.)
• Associate or Bachelor’s degree preferred


Key Competencies
• Professionalism and discretion
• Initiative and problem-solving ability
• Strong interpersonal skills
• Adaptability and flexibility
• Customer-service mindset
• Ability to work independently and as part of a team

Salary and Benefits:

Business Unit Summary

The United States is the largest market in the Mondelēz International family with a significant employee and manufacturing footprint. Here, we produce our well-loved household favorites to provide our consumers with the right snack, at the right moment, made the right way. We have corporate offices, sales, manufacturing and distribution locations throughout the U.S. to ensure our iconic brands—including Oreo and  Chips Ahoy! cookies, Ritz, Wheat Thins and Triscuit crackers, and Swedish Fish and Sour Patch Kids confectionery products —are close at hand for our consumers across the country.  

Mondelēz Global LLC is an Equal Opportunity Employer/Protected Veterans/Persons with Disabilities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, gender expression, genetic information, or any other characteristic protected by law. Applicants who require accommodation to participate in the job application process may contact 847-943-5460 for assistance.

For more information about your Federal rights, please see eeopost.pdf; EEO is the Law Poster Supplement; Pay Transparency Nondiscrimination Provision; Know Your Rights: Workplace Discrimination is Illegal

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