Job Title:               Secretary, Office HS

Reports to:            Principal

Dept/Campus:       Assigned Campus

Pay Grade:             Paraprofessional, PG 3

Wage Status:         Non-Exempt

Days:                      220

Primary Purpose:

Ensure efficient operation of the high school administrative office and provide clerical services for the school’s administrative staff.

Qualifications:

Education/Certification:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient in Word and Excel

Finance Plus

Student Plus

Frontline

Exhibit a positive working relationship

Experience:

Two years of secretarial experience

Major Responsibilities and Duties:

• Maintain effective communication with administration/staff/parents
• Maintain absence records by entering and approving absences in Frontline.
• Compile and keep accurate folders for substitutes/proper filing
• Maintain a calendar of absences and keep track of all staff personal days used
• Submit hourly payroll for D-Hall and parking lot security to central office
• Enter discipline referral information into our data system, mail a copy of this referral home
• Send letters home on those students that are creating a truancy problem
• Daily list of teacher absentees provided for the principal
• Return mail for incorrect addresses
• Provide code of conduct sheets at the beginning of the year for students and parents
• Provide administration with exemption spreadsheet at the end of each semester
• Type master schedule and department schedules
• Revise and type the student and faculty handbook
• Provide master schedule list for each department
• Provide lunch schedule for staff/students
• Update faculty boxes
• Provide updated room use list
• Provide spreadsheet of professional staff
• Contact fire department and alarm company on drill days, set alarm, reset alarm after the fire drill
• Provide list of Venture and Expulsion students to Dean of Students Secretary/At Risk list support
• Receive work orders and file as completed/outstanding
• Teacher letter with schedule before school starts
• Provide parents with expulsion letters
• Provide faculty check-off list at the end of each semester

Equipment used:

Personal or laptop computer, printer, copier, fax machine, shredder, calculator, telephone, electronic mobile devices, projector, and display monitor

Other Duties and Responsibilities:

• Maintain confidentiality of information.
• Report to work in a timely manner according to assigned schedule.
• Perform other duties as assigned by the supervisor or other administrator that are consistent with the general requirements and qualifications for the position.

Professional Conduct:

• Maintain professional interactions with staff, parents, community and visitors.
• Demonstrate the ability to remain calm and withstand pressures.
• Demonstrate flexibility to change in routine and adapt quickly to changing situations.
• Demonstrates respect, courteous to peers and visitors and assist fellow workers willingly.
• Avoid speaking badly about the district and district personnel.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer. The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

Regular district-wide travel to multiple work locations as assigned. Regularly sit, talk or hear; frequently required to use hands to finger, handle, or feel; frequent repetitive hand motions; prolonged use of computer; occasionally lift and/or move up to 10-50 pounds; occasionally required to stand, walk reach with hands and arms; vision abilities include close vision; and color vision, regularly work with frequent interruptions, maintain emotional control under stress; the noise level is usually moderate.  The employee may spend long hours in intense concentration which requires attention to detail.  There are a number of deadlines associated with this position, which may cause significant stress.  The employee must also deal with a wide variety of people on various issues.  Regularly perform multiple, highly complex, tasks with a need to periodically upgrade skills in order to meet changing job conditions and compliance with legal guideline. Flexibility is required to independently work with others in a wide variety of circumstances and integrating into different school environments. Occasionally work prolonged and irregular hours.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

College Station ISD does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities. The district provides equal access to the Boy Scouts and other designated youth groups.