Position Summary The Senior Executive Assistant to the CEO serves as a highly trusted partner and extension of the Chief Executive Officer, providing executive level administrative, operational, and business support across enterprise priorities. This role is critical in enabling the CEO to focus on organizational strategy, growth, client relationships, and executive leadership in a fast-paced, highly regulated environment.   The Senior Executive Assistant to the CEO operates with exceptional discretion, judgment, and autonomy, anticipating needs, managing sensitive matters, and ensuring seamless execution of CEO priorities. This role requires strong executive presence, and the ability to navigate complex organizational dynamics while supporting Board, leadership, and external stakeholder interactions.   Essential Functions and Responsibilities    Advanced Calendar, Travel & Priority Management Manage the CEO’s highly complex, global calendar, balancing internal leadership commitments, Board activities, client engagements, and external obligations. Coordinate sophisticated domestic and international travel, including multi-leg itineraries, executive accommodations, contingency planning, and real-time problem resolution. ‑sensitive matters. Prioritize and adjust schedules dynamically to address emerging business needs and times sensitive matters. Board of Directors & Governance Support Coordinate Board and committee meeting logistics, materials, agendas, and executive communications with the highest level of confidentiality. Support Board related action items, approvals, and follow-ups to ensure timely execution and governance alignment. ‑related action items, approvals, and follow‑ups to ensure timely execution and governance alignment. Executive Communications & Representation Prepare executive level correspondence, presentations, talking points, and briefing materials with exceptional clarity, professionalism, and discretion. Prepare the CEO for internal and external meetings by consolidating materials. Represent the CEO’s office with authority and professionalism when liaising with executives, clients, partners, and external stakeholders. Cross Functional & Enterprise Coordination Functional ‑Functional & Enterprise Coordination Partner with Executive Leadership Team members and senior functional leaders to support enterprise initiatives, leadership alignment, and CEO sponsored program. ‑sponsored programs. Support executive onboarding and transitions for senior leaders in coordination with HR and leadership teams. CEO Partnership & Strategic Enablement Anticipate needs and proactively address issues that impact time, priorities, and decision making. Awareness of enterprise strategy, organizational priorities, and key initiatives to support alignment and execution. Serve as an extension of the CEO, exercising sound judgment in managing information flow, access, and competing demands. Confidentiality, Compliance & Risk Awareness Manage highly sensitive, confidential, and proprietary information with absolute discretion and integrity. Ensure documents, communications, and records align with GMP, FDA, quality, and corporate compliance standards. Maintain heightened awareness of reputational, operational, and compliance risks impacting the CEO and organization. Leadership, Mentorship & Administrative Excellence Provide mentorship and guidance to Executive Assistants and administrative staff, establishing best practices and standards of excellence. Serve as a point of escalation and continuity of support across the executive administrative team. Drive continuous improvement of executive support processes, tools, and workflows.   Knowledge, Skill & Ability Exceptional executive level written and verbal communication skills with the ability to engage credibly with Board members, executives, and external partners. ‑level written and verbal communication skills with the ability to engage credibly with Board members, executives, and external partners. Proven ability to manage ambiguity, complexity, and competing priorities with confidence and sound judgment. Advanced organizational, time management, and problem-solving skills.‑impact materials. High proficiency in Microsoft Office Suite and executive collaboration tools; ability to produce polished, high impact materials. Strong business acumen, professionalism, and executive presence. Global mindset with experience supporting leaders across regions and time zones. Uncompromising discretion, integrity, and trustworthiness. Education & Experience 5 years executive administrative support experience Minimum requirement: Associate degree Quality Requirements Ensure compliance with all FDA and Worldwide Quality & Compliance regulations in all aspects of your work. Adhere to established procedures and protocols, prioritize continuous training and skill development, and uphold the highest standards of data integrity to ensure accuracy, compliance, and operational excellence. Physical Requirements The physical and mental demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.   Ability to remain in a stationary position (sitting or standing) for extended periods while using standard office equipment such as computers, phones, printers, and copiers. Ability to occasionally move about the office and manufacturing areas, including walking, reaching, or light lifting (up to 10 lbs.). Ability to don PPE (e.g., lab coat, mask) when entering controlled environments. Frequent use of hands and fingers for typing, writing, and operating office tools and systems. Visual and auditory acuity to perform administrative tasks, including reading reports, viewing computer screens, and participating in meetings. Ability to work in a position that may require repetitive motions and interactions across departments throughout the workday Special Working Conditions May be required to work Holidays, weekends and work Overtime May be required to work outside of normal business hours Disclaimer The above information in this description is intended to describe the general nature and level of work performed. It does not contain nor is it intended to be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. Duties, responsibilities, and activities may change at any time with or without notice.