Executive & Calendar Management 

• Provide strategic calendar and time‑management support for a senior executive, making informed decisions based on shifting business priorities and organizational needs. 

• Manage complex, high‑volume calendars and meeting logistics across global stakeholders, including senior leaders and executive offices. 

Organizational & Team Support 

• Support a large, fast‑growing organization through headcount management, requisition tracking, onboarding/offboarding, and distribution list management. 

• Partner closely with HR, Staffing, Finance, Facilities, and peer administrative teams to enable smooth execution of organizational priorities. 

Budget, Expenses & Procurement 

• Manage operating budgets and expense workflows, proactively identifying discrepancies, risks, and near‑overages. 

• Oversee procurement and asset tracking for equipment, new‑hire setup, refreshes, and transfers, ensuring policy compliance and accuracy. 

Space & Facilities Management 

• Lead space planning and office logistics, including space allocation, compression planning, and individual or group moves. 

• Coordinate facilities requests and new‑employee office setup to ensure seamless transitions. 

Events, Rhythm & Culture 

• Plan and execute team‑level morale events, offsites, and onboarding experiences. 

• Provide administrative and logistical support for org‑wide events, including town halls and leadership meetings, in partnership with cross‑functional teams. 

Judgment, Confidentiality & Executive Partnership 

• Handle highly sensitive and confidential information with discretion, integrity, and sound judgment. 

• Act as a trusted partner to senior leaders, navigating ambiguity, anticipating needs, and removing operational friction. 

Required Qualifications 

• 7+ years of Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administrative support for executive or senior‑level management. 

Other Requirements 

Ability to meet Microsoft, customer and/or government security screening requirements are required for this role. These requirements include but are not limited to the following specialized security screenings: 

• Microsoft Cloud Background Check: This position will be required to pass the Microsoft Cloud Background Check upon hire/transfer and every two years thereafter. 

Preferred Qualifications 

• Bachelor’s Degree in a relevant field (e.g., Business Administration, Human Resources, Marketing, Communications, Psychology, Sociology) or equivalent experience. 

• Demonstrated proficiency with Microsoft tools and internal systems including Outlook, Microsoft Office, Teams, Employee Central, HRInsights, MyExpense, iCIMS, MyOrder, and SharePoint. 

• Demonstrated experience providing administrative or executive support in a fast‑paced, high‑visibility environment. 

• Excellent written and verbal communication skills, with the ability to engage effectively across executive‑level stakeholders. 

• Proven ability to prioritize work, manage multiple workstreams, and operate with urgency and accuracy. 

• Demonstrated sound judgment, professionalism, and the ability to remain calm and effective in high‑pressure situations. 

• Ability to work confidentially with highly sensitive material and information with discretion.