Job Title:  ACE Administrative Assistant           

Reports to: ACE Site Coordinator, Campus Principal     

Wage/Hour Status: $25/hour, Up to 19 hours per week, 

Non-Exempt Hourly Position Without Benefits

Dept./School: Elementary/Middle School 

Work Days correlate with the School Calendar               Date Revised: 8/2025

Texas ACE Administrative Assistant Position

Cedars International Academy is hiring an ACE Administrative Assistant for the 21st Century ACE Program. ACE is an academic after-school program serving at-risk K-8 grade students with diverse academic needs. This includes building programs to help students develop in all areas of growth.

Mission Statement:  

At Cedars International Academy, the 21st Century ACE Program inspires 21st-century students in a safe and supportive expanded learning environment through school day-aligned academics, enrichment needs, and family engagement.

You must be able to work all required hours/days and attend all required training for this position.

Required hours:

• Cedars International Academy: Monday - Thursday, 3 pm-6 pm, Fridays 12 pm-6 pm, and Region 13 training as needed.

Required Training Days:

• TBD

ESSENTIAL DUTIES AND RESPONSIBILITIES 

Under the direction of the Site Coordinator, the ACE Administrative Assistant is responsible for assisting certified teachers with academic activities, leading homework help, and implementing enrichment activities for K-8 grade students. The ACE Administrative Assistant is also responsible for the duties as assigned by the Site Coordinator as ACE grows.

Academic Activities: 

Assist certified teachers and Enrichment Counselors, by grade level, with implementing blended learning tutorials aligned with the school day curriculum. Teachers lead small group tutorials in reading, writing, and math. Enrichment Counselors assist students with independent skill practice on computers and small group skill practice at activity centers.

Homework Help: 

Create a quiet, productive environment for students to complete homework and independent reading. Assist students as needed with academics and any technological challenges that may arise.

ACE Administrative Duties: 

Oversee and implement ACE activities while completing grant requirements delegated by the ACE grant director. These duties include, but are not limited to, creating and maintaining a positive learning environment, reinforcing program standards, overseeing parent pick up while monitoring student attendance, and uploading student attendance throughout the program. The ACE Administrative Assistant will act as a lead if the ACE Site Coordinator is not present and will be responsible for informing the Site Coordinator of any important information.

Other Job Requirements: 

1. Interact daily with students, teachers, parents, co-workers, and supervisors in a professional and friendly manner.
2. Participate in mandatory staff meetings and full-day training as required.
3. Assist with maintaining ACE program areas before and after programming 
4. Make and manage connections with outside organizations that have future partnerships, ACE 

employment/volunteer opportunities, and introduce new events for family engagement 

1. Know all procedures for medical emergencies 
2. Provide supervision for all students in the given activity, including behavior management best practices that align with the school day. 
3. Assist in snack counting, inventory, and the distribution process daily.
4. Monitor snack inventory to be sure it is available for future needs 
5. Assist in student arrival, transition, and departure procedures daily.
6. Assist in site clean-up daily.
7. Network and participate in family engagement events and/or student showcases as required.
8. Turn in time sheets by the required deadlines.

Qualifications:

1. High School Diploma required.
2. 1 year of grant experience required
3. Coursework from a college or university is preferred. Education majors preferred.
4. Experience working with school-age youth.
5. Experience planning and leading activities for school-age children preferred.
6. Must complete criminal background check and SBEC fingerprinting requirements.

Benefits: 

• High-level references
• On-going Professional Development 

Funding:

This position is grant-funded by the 21st Century Grant.  If there is a substantial reduction in that funding or the funding ceases, the position may be terminated by the school and the affected staff member shall be placed on layoff status and considered as a candidate for any future job for which the staff member is qualified.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. 

Employee Name:  ______________________

Employee Signature:  ___________________          Date:  _____