• Oversee daily office operations, ensuring efficiency in workflows and software utilization.
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• Manage company correspondence, including emails, calls, and document organization.<\/span>
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• Maintain office systems, supplies, and technology, ensuring smooth integration with QuickBooks, Stack CT, Project Scheduling 10, and Journeyman software.
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• Handle certified payroll processing, ensuring compliance with prevailing wage laws.<\/span>
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• Manage invoices, purchase orders, and payments for subcontractors and vendors.<\/span>
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• Work with accountants for bookkeeping and tax -related tasks using QuickBooks.<\/span>
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• Track project budgets, expenses, and financial reporting.<\/span>
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• Oversee compliance documentation for city, state, and federal regulations.<\/span>
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• Assist in bidding and estimating processes using Stack CT software.<\/span>
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• Track project schedules and milestones using Project Scheduling 10.<\/span>
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• Coordinate with field teams on daily logs and reporting via Journeyman software.<\/span>
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• Ensure permits, insurance, and licenses are current and accessible.
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• Act as the primary liaison between the company and city officials for permits, inspections, and regulatory approvals.<\/span>
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• Maintain strong communication with clients, investors, and retail tenants involved in development projects.<\/span>
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• Coordinate with partnering companies, including minority -owned subcontractors, architects, and engineers, ensuring smooth collaboration.<\/span>
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• Assist in hiring, onboarding, and managing employee records.<\/span>
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• Ensure safety training and certifications are up to date.<\/span>
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• Organize team meetings, progress reviews, and site visit coordination.<\/span>
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• Managing office software, project management tools, and IT support needs<\/span>
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• Maintaining company databases, CRM systems, and cloud storage<\/span>
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• Ensuring effective communication between office and field staff<\/span>
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• Assisting with contracts, bid documents, and compliance paperwork<\/span>
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• Ensuring adherence to local, state, and federal regulations<\/span>
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• Handling confidential and sensitive company information<\/span>
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