We are seeking a highly organized, proactive Executive Assistant to support our CEO in a fast-paced, high-growth environment. This role is central to creating structure, clarity, and momentum—ensuring the CEO can focus on strategic priorities while key priorities move forward with consistency and follow-through.

This role requires strong judgment, proactive thinking, and the ability to operate with a high degree of ownership in a dynamic environment.

What You’ll Do

You will act as a trusted partner to the CEO, managing time, coordinating priorities, and supporting execution across key initiatives. This includes:

• Owning and optimizing the CEO’s calendar to reflect priorities and maximize impact
• Serving as a thoughtful gatekeeper, balancing accessibility with focus
• Preparing agendas, materials, and briefing documents for leadership and executive meetings
• Supporting the development, consolidation, and quality of leadership materials and deliverables
• Capturing action items and ensuring follow-through across stakeholders
• Tracking commitments and maintaining visibility across multiple workstreams
• Supporting coordination and communication across the executive team
• Managing complex domestic and international travel and building detailed, efficient itineraries
• Drafting and editing communications on behalf of the CEO as needed
• Coordinating board-related timelines and ensuring stakeholders stay on track with deliverables
• Handling sensitive information with a high degree of discretion and judgment

What We’re Looking For

• 5+ years of executive assistant experience, supporting senior leaders (VP level or above)
• Strong organizational skills and exceptional attention to detail
• Demonstrated ability to manage competing priorities and adapt quickly
• Experience supporting leadership meetings and preparing executive-level materials
• Ability to track multiple workstreams and ensure follow-through
• Strong written and verbal communication skills
• High level of discretion and professionalism
• Comfortable operating behind the scenes while influencing outcomes

Nice to Have

• Experience supporting a CEO or C-level executive
  
• Familiarity with collaboration tools and AI tools

Environment

• High-growth company in build mode
• Distributed executive team with strong ownership
• CEO is highly engaged, relationship-driven, and in high demand

Tools

Experience with Microsoft Office (Outlook, Teams, PowerPoint) required. Familiarity with AI tools is a plus.

We are an equal opportunity employer committed to building an inclusive workplace for all employees.