Spelman College Portal
Atlanta, GA
Mar 30, 2026
1 administrative assistant eminent scholar sis quality enhancement plan qep jobs found
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Administrative Assistant – Eminent Scholar (SIS) & Quality Enhancement Plan (QEP)
Position Summary
Provide administrative and clerical support for Spelman’s Independent Scholars(s) Office ( SIS ), the Director of Institutional Effectiveness, and staff of the Quality Enhancement Plan ( QEP ).
Essential Duties And Responsibilities
Duties Related to Both Departments Provides comprehensive administrative assistance and support which may include duties such as: filing, typing, copying, preparing correspondences; generating letters, reports, proposals, newsletters, invitations, and flyers); processing faxes, emails, and web-based applications and materials; Manages the Director and departmental calendars Serves as the first point of contact for both departments – welcome students, faculty, staff and visitors, answer general inquiries, and via phone, face-to-face, or email engagement and communication. Manages all travel arrangements for staff, students, and visitors/guests: Coordinates travel reservations (airplane, hotel, or by chartered bus) with the College travel agent; Processes registrations, expense reports, student travel forms, securing passports or renewing passports etc. Handles purchases, and check requests: Prepare purchase requisitions and check requests; Maintain inventory of supplies, including printer cartridges, paper, and other items for the office; Order office supplies when needed; Follow-up on financial documents: Obtain necessary signatures; Check on delivery of items; Process invoices; Track progress in Banner system. Provides regular feedback on the status of outstanding orders, check requests, etc. Maintains copies of all financial documents. Utilizes Banner system to maintain departmental and grant budgets and provides up to date running budget worksheets (e.g., college, grant funded, revenue bearing); Assists in the preparation, submission, and follow-up proposals and budgets (word processing, signatures, walk-through); Coordinates and make arrangements for departmental events (e.g. luncheons, meetings, campus-wide activities book signing); Monitors the status of office areas and make arrangements for needed repairs ( e.g., notify Facilities Management if something is not functioning properly); Coordinates mail and express shipping receipt and delivery, including collecting and distributing mail on a daily and timely basis; Serves as contact liaison with the Strategic Communication and Marketing office, to maintain website and/or You Tube. Spelman Independent Scholars ( SIS ) Creates contracts for transcription and editing of SIS interviews; Secures writer’s permission to publish an article in the SIS Journal; Manages out-going SIS communication to elders, consultants, contributors, etc.; Updates and maintain the database of SIS contact information; Coordinates details for the printing of SIS biannual volumes including working with photographers, designers, printers, students, and elders to ensure a quality finished product; Works with Atlanta University Woodrow Library on scheduling seminars on archiving, on maintaining a Library of books placed on reserve for SIS research, and on adding to available in the SIS study to which the Point Scholar has the key; Supervises SIS work-study students; Works with Director in creation of SIS videos and duplication of those videos for housing in the archives; Updates SIS Archival Catalogue; Manages distribution of equipment for SIS student research; Assists in creating the second edition of They Saw the Sun First, the SIS Journal of interviews and writings edited by a Summa SIS Alumna that celebrates research, writing and interviews by Young Scholars in SIS ; Quality Enhancement Plan ( QEP ) Develops and maintain workflow processes to achieve specific goals in a timely manner, such as organizing documents, communicating with, and providing administrative support for collaborating offices and committees engaged in work with the Director of Institutional Effectiveness and QEP . Identifies and communicates with faculty about upcoming training and workshop opportunities related to promoting QEP ; Collaborates with the Division of Strategic Communications and Marketing to maintain the QEP website, conforming to specific data and information requirements;
Physical Demands
While performing the duties of this job, the employee is regularly required to: walk, sit, use hands to handle office supplies, operate computer and other office equipment, talk, and hear. The employee is frequently required to: reach with hands and arms, , and stand. The employee is occasionally required to: stoop, climb, and lift and/or move up to 15 pounds. Specific vision abilities required by this job include the ability to adjust focus.
Required Qualifications
High School Diploma and three years of related work experience are required. Some college is preferred. This position requires strong customer service focus, excellent writing, and time management skills. Must be a critical thinker, able to handle multiples tasks, and work under deadlines. Must be detailed orientated and possess good proofreading skills. Must possess a professional demeanor with the ability to interface with internal and external customers with diplomacy and tact. Excellent oral communication skills are required when providing information and responding to questions from students, parents, employees, and the general public in one-on-one or group situations. Also, must be able to read, analyze, and interpret documents such as safety rules, operating and maintenance instructions, and procedural manuals. This work requires the ability to perform basic level computer skills using the Microsoft Office Suite (Word, Excel, and PowerPoint) which include such things as typing basic letters and memos. Intermediate skills may be required for some applications. In addition to producing correspondence, duties may involve assignments that require creating brochures or spreadsheets and producing research videos. Must be capable of using Lotus Notes, Banner Financial Module, and Internet.
Preferred Qualifications
Some college is preferred.
Provide administrative and clerical support for Spelman’s Independent Scholars(s) Office ( SIS ), the Director of Institutional Effectiveness, and staff of the Quality Enhancement Plan ( QEP ).
Essential Duties And Responsibilities
Duties Related to Both Departments Provides comprehensive administrative assistance and support which may include duties such as: filing, typing, copying, preparing correspondences; generating letters, reports, proposals, newsletters, invitations, and flyers); processing faxes, emails, and web-based applications and materials; Manages the Director and departmental calendars Serves as the first point of contact for both departments – welcome students, faculty, staff and visitors, answer general inquiries, and via phone, face-to-face, or email engagement and communication. Manages all travel arrangements for staff, students, and visitors/guests: Coordinates travel reservations (airplane, hotel, or by chartered bus) with the College travel agent; Processes registrations, expense reports, student travel forms, securing passports or renewing passports etc. Handles purchases, and check requests: Prepare purchase requisitions and check requests; Maintain inventory of supplies, including printer cartridges, paper, and other items for the office; Order office supplies when needed; Follow-up on financial documents: Obtain necessary signatures; Check on delivery of items; Process invoices; Track progress in Banner system. Provides regular feedback on the status of outstanding orders, check requests, etc. Maintains copies of all financial documents. Utilizes Banner system to maintain departmental and grant budgets and provides up to date running budget worksheets (e.g., college, grant funded, revenue bearing); Assists in the preparation, submission, and follow-up proposals and budgets (word processing, signatures, walk-through); Coordinates and make arrangements for departmental events (e.g. luncheons, meetings, campus-wide activities book signing); Monitors the status of office areas and make arrangements for needed repairs ( e.g., notify Facilities Management if something is not functioning properly); Coordinates mail and express shipping receipt and delivery, including collecting and distributing mail on a daily and timely basis; Serves as contact liaison with the Strategic Communication and Marketing office, to maintain website and/or You Tube. Spelman Independent Scholars ( SIS ) Creates contracts for transcription and editing of SIS interviews; Secures writer’s permission to publish an article in the SIS Journal; Manages out-going SIS communication to elders, consultants, contributors, etc.; Updates and maintain the database of SIS contact information; Coordinates details for the printing of SIS biannual volumes including working with photographers, designers, printers, students, and elders to ensure a quality finished product; Works with Atlanta University Woodrow Library on scheduling seminars on archiving, on maintaining a Library of books placed on reserve for SIS research, and on adding to available in the SIS study to which the Point Scholar has the key; Supervises SIS work-study students; Works with Director in creation of SIS videos and duplication of those videos for housing in the archives; Updates SIS Archival Catalogue; Manages distribution of equipment for SIS student research; Assists in creating the second edition of They Saw the Sun First, the SIS Journal of interviews and writings edited by a Summa SIS Alumna that celebrates research, writing and interviews by Young Scholars in SIS ; Quality Enhancement Plan ( QEP ) Develops and maintain workflow processes to achieve specific goals in a timely manner, such as organizing documents, communicating with, and providing administrative support for collaborating offices and committees engaged in work with the Director of Institutional Effectiveness and QEP . Identifies and communicates with faculty about upcoming training and workshop opportunities related to promoting QEP ; Collaborates with the Division of Strategic Communications and Marketing to maintain the QEP website, conforming to specific data and information requirements;
Physical Demands
While performing the duties of this job, the employee is regularly required to: walk, sit, use hands to handle office supplies, operate computer and other office equipment, talk, and hear. The employee is frequently required to: reach with hands and arms, , and stand. The employee is occasionally required to: stoop, climb, and lift and/or move up to 15 pounds. Specific vision abilities required by this job include the ability to adjust focus.
Required Qualifications
High School Diploma and three years of related work experience are required. Some college is preferred. This position requires strong customer service focus, excellent writing, and time management skills. Must be a critical thinker, able to handle multiples tasks, and work under deadlines. Must be detailed orientated and possess good proofreading skills. Must possess a professional demeanor with the ability to interface with internal and external customers with diplomacy and tact. Excellent oral communication skills are required when providing information and responding to questions from students, parents, employees, and the general public in one-on-one or group situations. Also, must be able to read, analyze, and interpret documents such as safety rules, operating and maintenance instructions, and procedural manuals. This work requires the ability to perform basic level computer skills using the Microsoft Office Suite (Word, Excel, and PowerPoint) which include such things as typing basic letters and memos. Intermediate skills may be required for some applications. In addition to producing correspondence, duties may involve assignments that require creating brochures or spreadsheets and producing research videos. Must be capable of using Lotus Notes, Banner Financial Module, and Internet.
Preferred Qualifications
Some college is preferred.
About Spelman College Portal
Annual Events Events Calendar Event Livestream News Releases Office of Communications Our Stories Publications Spelman In The News In Memoriam Spelman Connection Spelman History is Black History Print Page News Releases All News Spelman College Advances to 35th Honda Campus All-Star Challenge National Championship Tournament Share a Spelman College Press Release ATLANTA (April 2, 2024) – Four Spelman College students are advancing to the 35th Honda Campus All-Star Challenge (HCASC) National Championship Tournament, America’s premier academic competition among Historically Black Colleges and Universities (HBCUs). The students will compete among 31 other teams from April 11-12, 2024, on the corporate campus of American Honda in Torrance, Calif., for the HSCASC National Championship title and a portion of over $500,000 in institutional grants provided by Honda. The HCASC is a year-round program that celebrates HBCU academic excellence and showcases the best and brightest minds from HBCUs across the country, bringing together over 325 HBCU students, coaches, presidents and institutional representatives. The competition features 32 teams who will go head-to-head in a battle of scholastic skill, quickly answering questions on a range of topics including history, science, math, pop culture and more. After advancing in the HCASC National Qualifying Tournament in February, Spelman College will compete in the HCASC for the 23rd year in a row. Daniel Bascelli, 17-year HCASC coach of Spelman College and 2019 HCASC Coach of the Year, will coach the team of students. Representing Spelman College: Maya R. Leflore, C’2026, mathematics major from Jackson, Miss. Claire Jackson, C’2024, English major from Oakland, Calif. Frances A. Taylor, C’2024, international studies major from Hanover, N.H. Hailey A. Jones, C’2025, history major from Oakland, Calif. “The Honda Campus All-Star Challenge has provided a national stage for generations of talented HBCU students to display their impressive academic capabilities and the rich culture of HBCUs,” said Yvette Hunsicker, vice president of Corporate Social Responsibility and Inclusion & Diversity at American Honda Motor Co., Inc. “Honda is proud of our longstanding commitment to supporting and inspiring the next generation of leaders by providing HBCU students with the tools and experiences they need to live their dreams.” HCASC challenges students to expand their scope of knowledge, with the opportunity to gain lifelong learning skills, including leadership, collaboration and sportsmanship. Participating students also can build camaraderie with students from other HBCUs and gain networking and mentorship opportunities with HCASC alumni, volunteers and Honda associates. Additionally, Honda offers development seminars to help prepare students for success after graduation. To view the competition, tune in to the livestream April 11 –12 at www.hcasc.com. ### About Spelman College Founded in 1881, Spelman College is a leading liberal arts college widely recognized as the global leader in the education of women of African descent. Located in Atlanta, the College’s picturesque campus is home to 2,300 students. Spelman is the country's leading producer of Black women who complete Ph.D.s in science, technology, engineering, and math (STEM).