OT Strategic Services Administrative Assistant

Scottsdale, AZ | Hybrid (2 Days In-Office)
Position Offered Through Turner Staffing Group

About the Opportunity

Turner Staffing Group is seeking a highly organized and professional OT Strategic Services Administrative Assistant to support senior leadership within a dynamic Operational Technology (OT) environment. This role serves as a trusted partner to the Director, Senior Managers, and departmental leadership, ensuring seamless administrative and operational coordination.

The ideal candidate is proactive, detail-oriented, and capable of handling confidential information with discretion. This individual will play a key role in maintaining departmental organization, supporting strategic initiatives, and assisting with OT Architecture standards management.

Key Responsibilities

Executive & Administrative Support

• Manage departmental administrative functions including mail distribution, calendar management, travel coordination, timekeeping, expense reporting, and document filing.

• Draft, edit, and manage internal and external communications with professionalism and accuracy.

• Serve as a primary point of contact for inquiries via phone, email, and in-person interactions.

• Support the Senior Director and other leadership team members as needed.

Documentation & Reporting

• Prepare and maintain presentations, reports, budgets, and expense documentation.

• Ensure proper filing, retrieval, and retention of departmental records.

• Maintain and update distribution lists, databases, and project schedules.

• Support budget tracking and expense monitoring using systems such as SAP.

Technology & Systems Management

• Maintain advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.).

• Manage and maintain departmental SharePoint site(s).

• Partner with the OT Planning team to manage, document, and report on OT Architecture Standards within the SRP standards repository system (ConvergePoint).

• Collaborate with the OT Architecture Committee and IT Enterprise Architecture teams to maintain standards documentation.

Project & Operational Support

• Track project milestones and deadlines to ensure timely completion of deliverables.

• Assist with meeting preparation, scheduling, and documentation.

• Conduct research using internal and online resources to support departmental initiatives.

• Perform additional duties and special projects as assigned.

Work Schedule

This is a hybrid role requiring in-office presence two days per week in Scottsdale (typically Tuesdays and Wednesdays). Additional in-office days may be required occasionally based on business needs.

What Turner Staffing Group Offers

• Competitive compensation

• Professional support throughout the hiring process

• Opportunity to work within a strategic and forward-thinking OT environment

• Career growth potential within a stable and structured organization

If you would like, I can also provide a shorter, job-board–optimized version or a more corporate/branded