Job Summary
Job Summary The Department of Pediatrics has an immediate opening for an experienced, highly self-motivated Administrative Assistant to provide complex and independent administrative support to the Division of General Pediatrics and project groups within the Department of Pediatrics. This position requires interfacing with diverse groups of people in a pleasant, helpful, and professional manner. The University of Utah offers a comprehensive benefits package including: Excellent health care coverage at affordable rates 14.2% retirement contributions that vest immediately Generous paid leave time 11 paid Holidays per year 50% tuition reduction for employee, spouse, and dependent children Flex spending accounts Free transit on most UTA services Employee discounts on a variety of products and services including cell phones & plans, entertainment, health and fitness, restaurants, retail, and travel Professional development opportunities Additional benefits information is available at www.hr.utah.edu/benefits .

Responsibilities
Essential Functions and Responsibilities Provide administrative support to the division including o Purchasing and accounts payable o Arrange conference travel and prepare expense reports o Schedule and facilitate meetings, prepare agendas, and distribute minutes o Compile monthly invoicing logs and assist with other financial reporting Provide fundamental administrative support to the General Pediatrics Division and mainly the South Main Clinic and its faculty members. Coordinate multiple faculty members’ clinical schedules, facilitate meetings, proactively anticipate faculty members’ needs, and help with those needs whenever possible. Support the purchasing, accounts payable, and administrative needs of a national pediatrics research project. Assist a Title V grant-funded group by scheduling meetings, preparing agendas, distributing meeting resources, and tracking attendance. Serve as coordinator for Pediatrics ECHO series by communicating with presenters, publicizing meeting information to attendees and CME office, hosting and recording sessions, tracking session attendance, and updating website. Perform other related duties as assigned and participate in diverse administrative projects according to fluctuating division and department needs. Core components of the position include the ability to multitask while simultaneously being able to prioritize tasks based upon urgency, importance, and deadlines. Disclaimer This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. Work Environment and Level of Frequency typically required Nearly Continuously: Office environment. Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead.

Minimum Qualifications
Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.