WHY WORK AT BELAY

https://youtu.be/6GkxuSDoFRo

Build a career supporting high-capacity leaders who rely on trusted judgment, polished communication, and exceptional operational leadership. As a Sr. Executive Assistant in the BELAY network, you’ll work alongside purpose-driven executives, providing the strategic support and structure they need to operate at their highest level.

You’ll join a respected, people-first contractor community known for excellence, professionalism, and modern remote work practices—where your experience and insight truly make an impact.

ROLE OVERVIEW

BELAY Sr. Executive Assistants are experienced, resourceful professionals who support senior-level executives with a blend of strategic awareness, operational rigor, and polished communication. You’ll manage complex calendars, guide executives on effective workflows, maintain executive-level correspondence, and anticipate needs before they arise.

This role requires mature judgment, the ability to navigate ambiguity, and the confidence to lead rhythms, structure, and expectations within the executive relationship. You’ll serve as a steady point of clarity and organization, elevating the leader’s capacity by simplifying, prioritizing, and protecting their time and attention.

LOCATION

Remote. We are currently accepting applications for U.S.-based contractors except in CA, CO, MT, NJ, NY, and PA.

STATUS

1099 Contractor | Flexible Remote Role

PAY RANGE

Starting at $30–$35 per hour depending on experience and skill set. Contractors are paid monthly based on contracted hours. BELAY does not guarantee hours or client assignments.

CONTRACTOR PERKS

• 100% remote work with flexible scheduling

• Access to BELAY’s exclusive job board, a curated board of pre-vetted opportunities supporting senior leaders across industries such as Consulting, Real Estate, Nonprofit, Financial Services, and more. Choose engagements that align with your expertise and experience

• Access to BELAY’s Contractor Community for a connected peer network of fellow 1099 professionals who share knowledge, exchange best practices, and support one another through templates, discussion spaces, live learning sessions, and ongoing upskilling opportunities, creating a collaborative environment designed to help you grow your skills, stay supported, and thrive as part of the BELAY network.

• Invoicing and payment collection handled on your behalf

• Access to affordable health and financial options through our contractor benefits partner

• Free access to templates, tools, webinars, and a professional peer community

• Flexibility to pursue clients and hours that fit your goals (client volume is not guaranteed)

• Receive ongoing support from a dedicated Client Success Consultant and Talent Specialist who partner with you throughout your engagement, helping you navigate client relationships, solve challenges, stay aligned with expectations, and access the resources you need to thrive as a BELAY contractor.

WHY BELAY?

BELAY is nationally recognized for remote excellence, culture, and innovation:

• Entrepreneur Magazine: #1 “Best Culture – Small Business”

• Inc. Magazine: “Fastest-Growing Companies in America”

• SHRM: “When Work Works” Award

• Atlanta Business Chronicle: “Best Places to Work”

• Inc. B2B Power Partner

We believe exceptional support changes business outcomes—and we are committed to delivering that experience to clients and contractors alike.

CORE RESPONSIBILITIES

Executive Rhythm & Communication Leadership

• Lead recurring check-ins, agendas, and executive rhythms to ensure alignment and focus

• Provide polished communication support that reflects executive presence

• Adapt communication style to the leader’s preferences and operating framework

Executive Calendar Management

• Manage and optimize complex executive calendars

• Lead clients in best practices for calendar management across multiple platforms

• Coordinate internal and external meetings and proactively resolve conflicts

• Protect executive time by prioritizing requests and anticipating needs

Strategic Email Oversight & Correspondence

• Provide inbox oversight with strong categorization, prioritization, and follow-up systems

• Offer inbox management solutions across multiple email platforms

• Draft and refine executive-level correspondence that reflects clarity and professionalism

Workflow, Process Optimization & Documentation

• Develop and refine workflows, templates, and processes to improve executive efficiency

• Support decision-making through structured information, summaries, and briefings

• Maintain and organize files, documents, and digital systems

Travel & Logistics Coordination

• Plan and manage all travel arrangements (air, hotel, ground transportation)

• Prepare travel itineraries and support the executive while in motion

Meeting & Event Coordination

• Coordinate meetings, retreats, conferences, and offsite events

• Handle logistics, materials, agendas, follow-up actions, and communication

Technology, Tools & CRM Administration

• Maintain accurate data within CRMs and digital platforms

• Recommend technology solutions based on needs, insights, and best practices

• Support light social media and digital presence tasks at the executive level

Ad Hoc Support

• Provide professional personal assistance as needed to support executive bandwidth

• Handle sensitive information with confidentiality, discretion, and judgment

OUR APPROACH TO INNOVATION

Innovation at BELAY is grounded in balance. You’ll use modern tools—including AI—to increase clarity, accelerate tasks, and support quicker decision-making. But your judgment, professionalism, and executive communication skills are always at the center of the work.

Executives rely on Sr. EAs for discernment, maturity, and high-level partnership. AI supports your expertise—it never replaces it.

Human judgment + technology-enabled efficiency = the modern BELAY advantage.

KEY QUALIFICATIONS

• 5+ years of experience supporting senior executives

• Strong experience with executive-level calendar and inbox management

• Polished written and verbal communication skills with the ability to adapt to client communication styles

• Proficiency with digital tools, CRM systems, and common business platforms

• Ability to anticipate needs, lead rhythms, and create structure in ambiguous environments

• Comfortable working independently and managing multiple priorities

• Available during standard business hours Monday–Friday, with occasional after-hours flexibility and a willingness to travel on occasion

• Reliable home office setup with computer, webcam, smartphone, high-speed internet, and a quiet, well-lit workspace

KEY ATTRIBUTES

BELAY’s strongest Sr. Executive Assistants consistently demonstrate:

• Strategic Awareness: Understands executive priorities and aligns work accordingly

• Leadership & Proactivity: Leads meetings, agendas, workflows, and communication rhythms

• Executive Presence: Communicates with clarity, confidence, and professionalism

• High EQ: Reads nuance, anticipates reactions, and navigates complex interpersonal dynamics

• Organization & Prioritization: Brings structure to chaos and maintains momentum

• Tech-Forward Approach: Adopts tools that enhance efficiency and executive visibility

• Resourcefulness: Solves problems independently and handles unexpected challenges gracefully

• Confidentiality & Discretion: Trusted with sensitive information at all times

ADDITIONAL REQUIREMENTS

All applicants may be subject to an identity and background check prior to receiving a contract offer.

READY TO APPLY?

If you’re ready to support senior executives with clarity, leadership, and exceptional professionalism—while building a flexible and meaningful contractor career—we’d love to meet you.