Job Title: Special Education Administrative Secretary

Collaboration and Communication

• Maintain calendars and schedules for special education traveling teachers to ensure smooth program operations.
• Coordinate communication between staff, families, and administration by preparing and sending timely notices and updates.
• Answer phones, take messages, and distribute mail to provide responsive communication and support to families and staff.
• Work with outside agencies and vendors to order, track, and inventory instructional materials and supplies.

Professional Standards, Growth, and Compliance

• Monitor the federal and joint services grant process to ensure compliance with guidelines and deadlines.
• Schedule the calibration of audiometers to ensure proper functioning of equipment used in student evaluations.
• Demonstrate professionalism, accuracy, and confidentiality in all administrative duties
• Stay current with district and state requirements for special education data reporting and billing processes.

Competencies

Technology Systems

• Special Programs IEP System
• PowerSchool Student Information System
• Google Workspace
• Microsoft Office Tools
• Data Exchange
• CLSI

Interpersonal Skills

• Communication & Listening Skills
• Collaboration & Teamwork
• Adaptability & Flexibility
• Conflict Resolution
• Professionalism & Reliability
• Self-control Under Pressure
• Empathy 

Qualifications

• High School diploma or GED
• Experience in an office setting preferred

Physical Demands

• Lifting � Occasional (30 minutes � 2.5 hours/day)- up to 25 lbs.
• Pushing/Pulling - Occasional (30 minutes � 2.5 hours/day) - up to 25 lbs.
• Sitting � Frequent (2.5 - 5.25 hours/day) 
• Standing � Frequent (2.5 - 5.25 hours/day)
• Walking - Frequent (2.5 - 5.25 hours/day)
• Bending/Stooping (at waist) - Infrequent (Less than 30 minutes/day)
• Squat/Crouch/Kneeling/Crawling - Infrequent (Less than 30 minutes/day) 
• Overhead work - Infrequent (Less than 30 minutes/day) 
• Driving - Occasional (30 minutes � 2.5 hours/day) 
• Climbing ladders - Infrequent (Less than 30 minutes/day)
• Additional Activities or Use of Tools: Copiers, printers, computer

Other Duties
Perform other related duties as assigned to support the efficient operation of the office of special education and special education services.

The faculty and staff of Vincennes Community School Corporation are committed to high expectations and high standards. In partnership with our community, we provide a safe, supportive, and innovative learning environment where every student is valued, challenged, and prepared for future success. We believe in fostering lifelong learning, embracing diversity, and equipping students to be confident, productive members of society.

Vincennes Community School Corporation provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.