GS
Please note that this posting closes at 3:00 pm on the date listed above.
If you have questions regarding this position, please contact Hanna Kozole, Assistant Principal, at (385)-646-5290 or email hlkozole@graniteschools.org
| Job Title | Counseling Secretary |
| Department | School |
| Supervisor | School Principal |
| Salary Schedule | Secretary Salary Schedule |
| Lane Placement | B7 |
| Contract Length | 9.5 Months |
| FLSA Classification | Non- Exempt |
To perform this job successfully, an individual must be able to perform each essential function satisfactorily, with or without reasonable accommodations. The requirements listed below are representative of the knowledge, skills, training, education, responsibilities, abilities; the machines, tools and equipment used; background; and any licenses or certifications required. Physical, punctual, reliable, and predictable regular attendance is an essential job function to perform the essential duties and responsibilities of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
Job Summary
Provides support services for counseling and registration. Performs general office services, registers new students and processes withdrawals, prepares and maintains student transcripts, collects, records and reports student grades to appropriate parties, monitors student immunizations, may perform first aid as needed, services several programs, trains and assigns work to office assistants, prepares building master schedule, prepares diplomas, may take meeting minutes and may back up other office staff.
Essential Functions
Primary Functions
Secondary Functions
Non-Essential Functions
Other duties as assigned.
Required Knowledge, Skill and Ability
Requires working knowledge of high school registration and counseling policies and procedures. Must be skilled in word processing (55 wpm), computer operation plus relevant software, basic math, operation of office machines, bookkeeping, filing, oral and written communication and interpersonal relations. Must foster positive working relationships.
Minimum Entrance Requirements for Training
High School diploma or equivalent. Experience with word processing, computer operation plus relevant software, operation of office machines, basic math, bookkeeping, communication and interpersonal relations.
Minimum Entrance Requirements for Prior Experience
Six months full-time secretarial experience preferred.
Decision Making Authority
Within policy guidelines, verifies validity of student transcripts and student residences. Prioritizes work assignments.
Interaction With Others (Non-Supervisory)
Interacts with students, patrons, teachers, administrators, recruiters, DCFS, counselors, other school, colleges and universities.
Supervision
Assigns work to student assistants and monitors and evaluates their performance.
Working Environment
Standard office environment. Must deal with frequent interruptions during work that requires concentration and accuracy. Some confrontation with emotional parents, students and teachers.
Physical Demand Characteristics
May lift or move items weighing up to 30 pounds.