Description

PAY & BENEFITS:
Pay begins at $50,019.24 annually for Administration Assistant and is dependent upon applicable experience. 
In addition to the base salary, this full-time position is eligible for an annual performance bonus and a longevity bonus. 

BENEFITS :
Paid Holidays:                13 days
Paid Time Off :               23 days (7.08 hours per pay period)
Longevity Bonus:           Based on Years of Service
Merit Pay:                        Based on performance (Annual Salary increase and Bonus)

Town Paid Benefits Include:

• Short and Long-Term Disability
• Employee Assistance Program
• Basic Life Insurance (1x Salary or $50k minimum, $10k spouse, & $5k child)
• Retirement Contribution & Match
• Education Reimbursement
• Free Wellness Programs and Free Gym Access

The purpose of this classification is to perform a wide variety of administrative duties for the Smyrna Police Department. Duties and responsibilities include typing correspondence, documents, and reports; answering and directing phone calls; and recording and filing information on a variety of sensitive and non-sensitive issues. Under general supervision, reports to the Administrative Office Coordinator.

Essential Duties & Responsibilities

The following duties are normal for this position.  The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.  Other duties may be required and assigned.

• Types correspondence, documents, reports, and data tables using a computer and corresponding software.
  
• Maintains records in compliance with Federal, State, and Town regulations.
  
• Receives, monitors, and directs incoming calls. Takes and delivers telephone messages.
  
• Records employee information to maintain personnel files, then forwards all information to HR
  
• Assists with Administrative events and may be asked to complete errands that would require the ability to drive a vehicle
  
• Answers questions about current job postings within the department. 
  
• Assists Training with all Officer testing that includes scheduling the test date, calling the Fire Department to make sure the testing site is available, then coordinating the scheduled date with the Office Coordinator. 
  
• Scheduling and maintaining a list of Officer applicants for testing through the NeoGov system which includes sending notification emails and reminders.  
  
• Making a spreadsheet of all confirmed police applicants for Agility and Written testing for the Training Officer to keep track of Agility time and written score. 
  
• After officer applicants test, help with grading, then scheduling interviews before applicants leave the testing site. 
  
• Preparing all interview packets for Assistant Chief of Police and Captains to conduct interviews on Police Applicants who passed both Agility and Written tests.
  
• After interviewing applicants, notify those not selected and keep a record of who is in the background process.
  
• Performs various administrative tasks, including creating records, reports, correspondence, and memorandums using word processing, spreadsheets, graphs, and PowerPoint presentations.
  
• Assists officers with purchasing uniforms and equipment and ensures those items are recieved.
• Ability to multitask and work with frequent interruptions while providing excellent customer service.
  
• Maintains security and confidentiality of police department records.
  
• Promotes a teamwork environment. Assists coworkers when necessary.
  
• Helps maintain the cleanliness of machines, work area, and facility. Reports incidents of malfunctioning equipment to the supervisor.
  
• Conducts behavior at all times in a professional manner that reflects positively on the customer’s perception of the Town of Smyrna.
  
• Performs any other duties as assigned by the supervisor specific to the department in which they work.

• May provide training for newly hired personnel.

• Provides coverage for other personnel in absences.

• Assists in ordering supplies, materials, and other commodities. Maintains inventory of stored items

Minimum Qualifications

• Must be at least 18 years of age.
• Must be a U.S. Citizen
• Must have a valid Tennessee Driver License.
• High School Diploma or GED required.
• Two (2) years of office/clerical experience in a legal setting and/or training involving secretarial work, office administration, or customer service