Reports To:               Chief Communications Officer          

Duty Days:                238 Days

Wage/Hour Status:  Non-Exempt

Pay Grade:                AS07

Revised:                    11/2026

Qualifications: 

College hours, high school diploma or GED

Minimum five years secretarial/financial office experience

Uphold confidentiality in all areas/offices of the division

Excellent proofreading skills

Excellent organization and interpersonal skills

Experience with budget and bookkeeping

Initiative and good judgment in working with public, employees, and administrators

Must have the ability to anticipate needs and is proactive and action oriented.

Ability to follow procedures with minimal supervision

Ability to work with multiple deadlines and handle frequent interruptions

Proficient software experience with Microsoft Office suite of programs and Adobe Acrobat

Experience in and/or ability to learn district systems such as EERP, BoardDocs, SharePoint intranet, and TimeClock Plus (TCP)

Proficient keyboarding and file maintenance skills

Experience in project coordination

Detail oriented

Primary Purpose:

Delivers high-level administrative and office management support to the Chief Communications Officer, ensuring the office operates with the highest level of efficiency and effectiveness. Handles executive-level responsibilities and sensitive, confidential matters with discretion while managing competing demands and adapting to multiple priorities in a fast-paced environment.

Major Duties and Responsibilities:

1. Provide secretarial support to the Chief Communications Officer, including correspondence, proofreading, calendar management, meeting and event coordination and arrangements, telephone calls, mail, and visitors.
2. Coordinate communications between division, other district departments and the Chief Communications Officer, ensuring correspondence and projects are addressed on schedule and in a timely manner.
3. Manage the Principal Communication (PC) memo process for the division, including collecting, proofreading, and posting memos.
4. Prepare agendas, presentations, and materials for division and high-level district meetings and committees.
5. Prepare select Board agenda items and coordinate qualifying student recognitions items at Board meetings, including creating certificates and preparing Board scripts ahead of meeting.
6. Coordinate logistics such as room reservations, technology setup, room setup, invitations, reminders and materials for district committees, advisory councils and forums, including strategic planning committees, bond committee, school naming committees, and monthly teacher leadership forums under the CCO office purview.
7. Support the review and coordination process for district surveys.
8. Assist in proofreading of select division materials such as event invitations, programs, and award guidelines.
9. Manage the legislative visitation calendar and support related meetings and events.
10. Maintain financial records and coordinate budget preparation for the School & Community Engagement Division, process purchase orders, invoices, journal vouchers, vendor contracts, and other financial forms.
11. Serve as TCP Manager for the School & Community Engagement Division.
12. Perform other duties as assigned by the CCO office.

Equipment Used:

Personal computer, typewriter, printer, copier, calculator, fax machine, and district software systems.

Working Conditions:

Work with frequent interruptions; maintain emotional control under stress. Repetitive hand motions; prolonged use of computer.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.