Job Title:  Administrative Assistant II - Part-time Records Clerk 

Retirees of the Texas Teachers Retirement System (TRS) may apply.  Consistent with district policy SD-7.17 “Employment of Retirees,” selected applicants are responsible for reimbursing the district, through payroll deduction, for the current rate of all TRS pension or TRS Care surcharges.  As of September 1, 2025, the TRS pension surcharge rate is 16.5% and the TRS Care surcharge is $535/month.

Wage/Hour Status:  Part-time/Nonexempt

Pay Group:  P10 Salary Plan

Telework Eligible: Yes

Primary Purpose:  Perform complex work involving the day to day operations of the Department of Assessment, Advisement & Records

Qualifications

Education/Certification/Experience:

High school diploma from an accredited high school or GED.

Three years of full-time, wage-earning experience in general clerical/secretarial, or program support experience.

This position requires personal technology that will enable the completion of job duties and responsibilities when working remotely.

Special Knowledge/Skills:

Demonstrate effective interpersonal skills.

Ability to train others.

Ability to communicate ideas and instructions clearly and concisely.

Ability to interpret and apply rules, policies and procedures.

Proficiency in computer skills necessary to develop, organize and maintain automated files, data, calendars and correspondence.

Major Responsibilities and Duties:

1. Use the HD-1404 to enter the claims onto the Assessment Screen in TELEX.

2. Make sure an HD-1404 is not already on file, or verification has not already been completed for the claims.

3. Research TEAL for all Texas claims, both high school and GED.

4. Complete HD-316s for results not found on TEAL, and all other claims. Send to the campuses to be signed and returned.

5. Research to learn if a school is accredited.

6. Research to ascertain how/where to send the HD-316s to the schools/testing facilities, and send them.

7. Follow-up on sent records request and resend if not received after one month

8. Send HD-320 college request when warranted

9. Upload and merge received documents

10. Communicate with AA&R records staff on processes and records needs

11. Aid and train new campus staff on the completion of HD-1404s and HD-316s as needed.

12. Prepare administrative records reports and submit for the region.

Policy, Reports, and Law:

13. Maintain confidentiality in handling sensitive information received in the performance of the job duties.

14. Perform duties in a professional manner through daily, punctual attendance at location of work assignment.

15. Follow Windham School District policies and procedures in completing assigned job duties.

16. Execute duties in a professional, ethical and responsible manner as defined in 19 TAC Chapter 247, Code of Ethics and Standard Practices for Texas Educators.

Supervisor Responsibilities:  None

Working Conditions

Additional Requirements With or Without Reasonable Accommodation:

Mental Demands:

Ability to communicate (verbal and written), ability to instruct, ability to speak, ability to reason, ability to compile data, ability to interpret policy, ability to interpret procedures and data, ability to concentrate, ability to memorize, ability to alphabetize, ability to understand verbal and written instructions, ability to organize, ability to analyze, ability to maintain emotional control, ability to maintain emotional control under stress, ability to maintain confidentiality, ability to work with frequent interruptions.

Physical Demands:

Ability to perform full duties of position, light lifting under 20 pounds, light carrying under 20 pounds, walking, sitting, standing, climbing stairs and ramps, kneeling, stooping, reaching, hearing (with aid), visual acuity, speaking, travel by car, van, or airplane, driving of car/van, distinguishing colors, occasional prolonged and irregular work hours.

Environmental Demands: 

Work inside and outside, noise, radiant/electrical energy, work alone, work with others, around machines with moving parts and objects, possible exposure to microwaves in use, exposure to hot and cold temperatures, exposure to dust and cleaning chemicals.

**The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.