Job Title: Administrative Assistant (Full-Time, Non-Exempt)

Department: County Executive (Bennett Building)

Reports To: Executive Assistant

Summary

Provides comprehensive administrative and operational support for multiple departments under the guidance of the Executive Assistant.

Duties and Responsibilities

Include but are not limited to the following as other duties may be assigned:

• Performs confidential administrative operations and handles sensitive information including but not limited to preparing and sending correspondence, reports and memoranda.

   

• Develops and maintains meeting calendars, agendas, action reports, resolutions and official minutes for the County Board and its committees using various software systems. This includes attending meetings outside of typical work hours.

• Answers written, telephone, and in-person inquiries from the County Board, County staff, and the public.

• Maintains databases for various programs, such as appointments made by the County Executive, County Board

   

• Organizes and maintains a variety of records.

• Coordinates meetings by scheduling meeting rooms, issuing information, and coordinating speakers.

• Prepares accurate, professional correspondence and reports using standard office software and computer systems.

• Prepares invoices, requisitions, cash receipts, and budget amendments/transfers using the financial software system.

• Organizes and prioritizes assignments, meets established deadlines, and independently performs a wide variety of clerical responsibilities with limited supervisory direction.

• Serves as back-up Administrative Assistant for other assigned Administrative Assistants.

SUPERVISORY RESPONSIBILITIES 

• May assign, review and approve the work of a small support staff performing clerical tasks.  May be involved in interviewing and training new employees. This job has very limited supervisory responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each primary duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• High school diploma or general education degree (GED) with some further secretarial education training in word processing and computer preferred and three to five years of responsible secretarial experience or equivalent combination of education and experience.  Requires good knowledge of County government operations.
• Ability to read and interpret documents such as rules, equipment and software operating and maintenance instructions and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of employees and to deal one-to-one with the public and department managers.  Requires good knowledge of the English language and spelling.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.
• Ability to follow written or verbal detailed instructions using practical judgment to resolve standard procedural issues with clear, measurable variables. 

Physical Demands

• Frequently sits while performing job duties.
• Frequently uses hands and fingers to handle, feel, or work with objects.
• Frequently communicates by speaking and listening.
• Occasionally stands and walks.
• Occasionally reaches with hands and arms.
• Occasionally lifts or moves items weighing up to 10 pounds.
• Requires the ability to:
• See clearly at close distances.
• See clearly at longer distances.
• Adjust focus between near and far objects.

Compensation

• Wage Range: $19.04-$28.57
• Champaign County is proud to offer a comprehensive benefits package, including paid time off, health insurance, life insurance, and employer contributions to a defined-benefit retirement plan. Benefit details can be found on the Champaign County Jobs page.    

How To Apply

• Submit an application online by visiting the Champaign County Open Positions page.
• For questions or accommodations, please reach out to Megan Robison by email.

EEO / AA / ADA