PEKIN PUBLIC SCHOOLS DISTRICT 108 ANNOUNCES THE FOLLOWING VACANCY:

Effective May 1, 2027

ADMINISTRATIVE SECRETARY - SUPERINTENDENT AND BOARD OF EDUCATION

QUALIFICATIONS

• Demonstrate above average clerical skills, abilities and aptitude for utilization of varied   computer software and hardware including but not limited to: E-mail, Internet, MS Office, MS Access, Excel Spreadsheet, PowerPoint, Desktop Publishing (Adobe Products), in addition to Google Workspace.
• Ability to make decisions without close supervision, and must be accurate, efficient and capable of handling detailed work assignments
• Ability to maintain confidentiality.
• Excellent public relations skills including courteous, tactful and good verbal communication skills
• Ability to maintain self-control and complete tasks with frequent interruptions
• Proven ability to work independently and self-motivated; also work cooperatively with other office personnel
• High school diploma

Vision:

The central office secretary performs complex responsible secretarial and clerical functions assisting central office administrative staff, including but not limited to: managing clerical detail and participating in operational aspects of the administrators' assignments.  This includes working with confidential information related to employees and information used in collective bargaining and contractual matters.

Job Goal:

The central office secretary's job goal is to assure the smooth, efficient and accurate operation of the central office for maximum positive impact on the educational system.

PERFORMANCE RESPONSIBILITIES
 

• Serve as Secretary to the Superintendent. 

• Serve as Secretary to the Board of Education � attend meetings, maintain minutes, prepare and maintain board packets.  Prepare Board Highlights, Agendas and Board Minutes for posting.

• Prepare contracts for new hires, prepare any follow up correspondence as necessary.

• Maintain school board policy system and keep posted on the district's website. 

• Maintain the Administrative Procedures modification system and keep posted on the website. 

• Maintain system for job descriptions.

• Maintain the website for: Office of the Superintendent/Board of Education and the Seniority List for the Director of Human Resources. 

• Serve as the District 108 Election Official, working with board candidates and County Clerk.

• Serve as a Notary Public.

• Maintain personnel files: coordinate hours beyond degree, lane changes, and longevity for staff.

• Generates and maintains reports for: seniority list, retirement, service pins, lane changes, certification, employee service history.

• Monitor tuition reimbursement and waivers and submits payment vouchers to bookkeeping.

• Receive challenges for seniority, researches them, and recommends changes to DHR.

• Backup person for the online application system.

• Prepare brochures, fliers, newsletters, etc., as needed by schools/administration/board.

• Conduct research as assigned.

• File required reports with state and federal education agencies.

• Prepare and maintain administrative records.

• Serve as member of management team .

• Prepare factual and evaluative reports and summaries of published research, surveys, and technical literature relating to school district programs, policies and procedures.

• Carry out such information-gathering assignments as planned in cooperation with the superintendent and as determined by a majority of the board.

• Maintains filing systems including locked confidential files. 

• Conduct research as assigned and prepare factual and evaluative reports and summaries relating to district's negotiated contract, programs, policies and procedures

• Transcribe dictation of minutes, letters and memorandums including materials of a confidential nature as required by the position

• Assists in the research and management of information required for the collective bargaining policies and processes

• Assist in the management of confidential employee records and related information

• Assist with district purchase orders and organization of materials for distribution to schools and programs 

• Assist with joint projects between Central Office and Business Office as necessary

• Other duties as assigned by the Superintendent or designee  

Terms of Employment:

7.5 hrs per work day

12 month Position

Salary commensurate with District Office Secretary Salary Schedule

Non-bargaining position
 

District 108 MUST HAVE:

A completed online application http://www.generalasp.com/Pekin/onlineapp/ 

The following documentation MUST be on file to complete the application process:
*Letter of Interest

*3 Signed letters of recommendation 

Send required documents via fax or mail:
Fax: 309 477-4701

Mailing address:

Director of Human Resources

Attention: Application Process

501 Washington Street

Pekin, Illinois 61554

For direct questions, please contact:

Julie Draher @ 309-477-4740 or by email @ julie.draher@pekin108.org

Position will be filled as soon as suitable applicant is found.

District 108 is an equal opportunity employer.