Position Summary
The Administrative Assistant provides clerical, administrative, and organizational support to the President of the Meriwether County Industrial Development Authority (MCIDA).
This position serves as a professional point of contact for citizens, businesses, visitors, board members, and other individuals contacting or visiting the office. The position requires strong organizational skills, professionalism, attention to detail, dependability, excellent customer service, and the ability to manage routine administrative responsibilities efficiently.
Key Responsibilities
- Provide clerical and administrative support to the President of the Meriwether County Industrial Development Authority.
- Greet visitors to the County Administration Office in a professional and courteous manner and assist or direct them to the appropriate department or staff member.
- Answer incoming telephone calls, respond to routine inquiries, take accurate messages, and route calls appropriately.
- Assist with scheduling, calendars, appointments, and meeting coordination.
- Prepare meeting spaces for board and committee meetings, including computer and presentation equipment setup, video conferencing technology, printed materials, room arrangement, and meeting hospitality, including refreshments.
- Provide administrative support for Joint Development Authority meetings, including preparation and distribution of agendas and meeting materials, recording and preparation of minutes, meeting notices, and maintenance of meeting records.
- Maintain organized electronic and physical files, records, contact lists, and other administrative documents.
- Provide notary public services as needed and maintain an active Georgia Notary Public commission.
- Prepare routine correspondence and assist with document preparation, mailings, copying, scanning, filing, and other general office duties.
- Assist with administrative follow-up resulting from meetings, projects, site visits, and other MCIDA activities.
- Provide administrative support to Keep Meriwether Beautiful (KMB), including organizing materials for community cleanup days, contacting sponsors, preparing for meetings, and recording and preparing minutes for KMB meetings.
- Provide administrative support for special projects, events, and activities as assigned.
- Maintain confidentiality regarding economic development projects, personnel matters, proprietary business information, and other sensitive information.
- Perform other related administrative duties as assigned.
Knowledge, Skills & Abilities
- Strong organizational and time-management skills.
- Ability to manage multiple routine assignments and meet deadlines.
- Strong attention to detail and commitment to accuracy.
- Good written and verbal communication skills.
- Ability to follow instructions, complete assigned tasks, and seek clarification when needed.
- Ability to work independently on routine administrative duties.
- Ability to maintain confidentiality and appropriately handle sensitive information.
- Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
- Ability to operate computers, video conferencing systems, presentation equipment, copiers, scanners, and other standard office technology.
- Ability to prepare accurate meeting minutes and maintain organized meeting records.
- Exceptional professional and courteous customer-service skills when interacting with citizens, businesses, elected officials, board members, visitors, coworkers, and others conducting business with the office.
Minimum Qualifications
- High school diploma or equivalent required.
- Previous administrative, clerical, receptionist, customer-service, or office experience preferred.
- Basic proficiency with computers and standard office software.
- Valid driver’s license.
- Current Georgia Notary Public commission or ability to obtain commission following employment.