QUALIFICATIONS

• High School Diploma or equivalent.
• Post high school education in business and/or secretarial training desirable.
• General office skills including the use of personal computers, filing and copying and the ability to use or learn to operate various types of office equipment.
• Three (3) years secretarial experience; school district experience preferred.
• Excellent writing, communication, organization and interpersonal skills to deal effectively and confidentially with a diverse group of District students, staff and the public.
• The ability to work independently and to plan and carry out assignments with minimal supervision within the approved policies and procedures of the District.
• Such alternatives to above qualifications as the Board may find appropriate and acceptable. 

JOB GOAL
 
To assist the Guidance Office in the efficient operation so that the office's maximum positive impact on the community, the staff and the education of children may be realized.
 
ESSENTIAL FUNCTIONS

• Performs general secretarial duties including word processing and typing, preparation and typing of reports, scheduling meetings and appointments, placing and receiving telephone calls, maintaining files, copying and distribution of information and materials, processing of mail, assisting students, staff and public, etc.

• Maintains and updates student records, including computation of G.P.A./Credit record for students entering the school system; prepares transcripts for college and other applications.

• Maintains and updates scholarship, college and career information.

• Issues work permit applications; assists with issuing work permits; maintains the work file.

• Assists with coordinating the budget accounts of the Guidance Department.

• Participates in ongoing development programs.

• Performs other tasks and assumes other responsibilities as may be assigned by the building principal/assistant principal and guidance counselors.

• Preparation and coordination of students' applications when requested from outside agencies.

• Performs other tasks and assumes other responsibilities as may be assigned by the building principal.

To perform this job successfully, an individual must be able to perform each essential function satisfactorily.  The requirements listed above are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
COMPETENCIES

• Customer Service
• Even Temperament
• Interpersonal Relations
• Organization
• Written/Oral Communication
• Detail Oriented
• Personal Effectiveness/Credibility
• Thoroughness
• Time Management

TERMS OF EMPLOYMENT

• 12 month support personnel position
• Compensation as per the SAESP Collective Bargaining Agreement and district guidelines 

EVALUATION
 
Performance of the Building Secretary will be evaluated annually by the Principal of the assigned building in accordance with the Board's policy on evaluations of support employees.
 
SUPERVISORY RESPONSIBILITY

• None