Middle School Secretary

Employer: Bowling Green City Schools
Location: Bowling Green Middle School
Work Schedule: 212 days per year, Monday–Friday, 3.75 hours per day
Starting Rate: $19.02 per hour

Position Summary

Bowling Green City Schools is seeking a qualified, organized, and service-oriented individual to serve as a Middle School Secretary at Bowling Green Middle School. This position performs secretarial, receptionist, student support, and office management functions to support the daily operations of the middle school.

The ideal candidate will demonstrate strong communication and organizational skills, attention to detail, professionalism, and the ability to maintain confidentiality while interacting with students, families, staff, and community members.

Key Responsibilities

Responsibilities include, but are not limited to:

Office and Administrative Support

• Greet visitors, answer telephone calls, and provide courteous, professional assistance to students, staff, families, and the public.
• Prepare and administer student hall passes throughout the school day.
• Make announcements over the public address (PA) system as needed.
• Sort and distribute incoming mail and coordinate outgoing mail and courier deliveries.
• Enter maintenance requests and coordinate copier and printer service calls.
• Coordinate service and oversee the use of the school laminator.
• Monitor and replenish office supplies as needed.
• Deliver forgotten items to students, including lunches, homework, musical instruments, and other necessary belongings.
• Provide backup support to the school nurse when needed.

Student Support and School Operations

• Address Chromebook device issues that arise during the school day.
• Record student technology violations in accordance with established school procedures.
• Oversee the school's Lost and Found.
• Assist with additional student and staff needs to support daily school operations.

Attendance Management

• Reconcile daily student attendance records.
• File attendance letters and notes in student cumulative files.
• Generate weekly attendance reports and mail attendance letters to families.

School Events and Seasonal Responsibilities

• Oversee electronic cards through FinalForms in September.
• Assist with school fundraising activities as needed.
• Coordinate parent-teacher conference activities in October.
• Support Ohio State Tests (OST) administration during the spring testing period.

Qualifications

Qualifications include, but are not limited to:

• High school diploma or GED required; post-secondary education or specialized training in secretarial, administrative, or office support functions is desirable.
• Strong organizational skills, attention to detail, and the ability to manage multiple tasks and priorities.
• Effective written and verbal communication skills and the ability to interact professionally with students, families, staff, and the public.
• Ability to maintain confidentiality and handle sensitive student and school information appropriately.
• Proficiency with computers and common office software preferred.
• Ability to work collaboratively with school staff and respond professionally to changing daily priorities.
• Successful completion of required background checks and satisfaction of applicable employment requirements.

Compensation and Benefits

• Starting pay: $19.02 per hour.
• Work year: 212 days per year.
• Schedule: Monday–Friday, 3.75 hours per day.
• Paid personal and sick leave.
• Participation in the School Employees Retirement System (SERS), subject to applicable eligibility requirements.

About Bowling Green City Schools

Bowling Green City Schools is committed to providing excellent instruction and equitable opportunities for each student. Our mission is to deliver high academic expectations and extracurricular opportunities in an inclusive, caring, safe, and healthy environment while partnering with families and the community.

Our core values are accountability, compassion, courage, creativity, honesty, integrity, respect, responsibility, and service. We seek employees who demonstrate these values and contribute positively to our school community.

Application Information

Interested candidates can learn more about this opportunity and apply online through Bowling Green City Schools' designated employment application process.

Equal Employment Opportunity

Bowling Green City Schools is committed to equal employment opportunity in accordance with applicable federal and Ohio laws. Employment decisions are made without unlawful discrimination based on race, color, religion, sex, pregnancy, age, national origin, ancestry, disability, genetic information, military status, sexual orientation, gender identity or expression, or any other status protected by applicable law.