Position Summary

Under the direct supervision of the Building Principal, the Guidance Secretary would provide a wide variety of complex and confidential administrative and clerical support for the Counseling Department.This role serves as the central liaison in the communication of information to school district employees, students, parents, and others as required, while maintaining confidentiality of sensitive student records and ensuring compliance of department/program activities with legal, administrative and District policy requirements.

Hours:             

Monday-Friday

7:30 am - 4:00 pm
7.5 hours/day
10 Months
1477.5 hours/year

Essential Duties and Responsibilities

Responsibilities include, but are not limited to:

• Greet students, families, staff and visitors in a professional manner.
• Answer phones.
• Assist student walk-in requests.
• Administer student hall passes, when applicable.
• Manage guidance counselor calendars and coordinate scheduling of appointments.
• Maintain accurate appointment tracking and enter student visits in SchoolTool.
• Provide administrative support to school counselors.
• Prepare records/reports.
• Process and coordinate all incoming enrollments, student transfers, student withdrawals.
• Maintain accurate cumulative confidential guidance and counselor files.
• Manage end of year records procedures.
• Coordinate the 504 plan workflow.
• Support Special Education case managers by preparing required IEP documentation.

Preferred Knowledge, Skills, and Abilities

• Excellent communication skills
• Strong data entry and recordkeeping skills with exceptional attention to detail.
• Excellent organizational, time management, and problem-solving skills.
• Ability to prioritize multiple assignments and meet established deadlines.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to work independently while collaborating effectively with administrators, staff.

Minimum Qualifications 

Currently holding Office Clerk III title OR be eligible to be reached on the Monroe County Civil Service Office Clerk III canvas list

(Per Monroe County Civil Service Commission):

• Graduation from high school or possession of an equivalency diploma plus EITHER:
• (A) Successful completion of thirty (30) credit hours from a college or university; OR,
• (B) One (1) year of full-time or its part-time equivalent office clerical or secretarial experience*; OR,
• (C) An equivalent combination of education and experience as defined by the limits of (A) and (B). 

* Experience as a Teller, Cashier or Sales Clerk will not be considered appropriate experience for the purposes of these minimum qualifications.

NOTE: Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency. A list of acceptable companies who provide this service can be found on the Internet at http://www.cs.ny.gov/jobseeker/degrees.cfm . You must pay the required evaluation fee.

Working Conditions

Work is performed in a professional office environment using standard office equipment and computerized financial systems. The position requires prolonged periods of sitting, computer use, and occasional lifting of office supplies and records.

Reports To

Building Principal

Salary 

Minimum $19.68/hour

Benefits

Health and Dental Benefits
Life Insurance
New York State Employee Retirement System (NYSERS) 
Longevity Payments
Professional Development

The Fairport Central School District is proud to be an equal opportunity employer.  The District is committed to achieving a more diverse workforce.  Candidates of diverse backgrounds and experience are strongly encouraged to apply.