Executive Assistant to the
Chief School Business Official

Position Classification: Exempt
Department: Business Office
Reports To: Chief School Business Official 
Classification: 12-Month, Non-Exempt (or per district contract)
Location: District Office

Position Summary

The Executive Assistant to the Chief School Business Official (CSBO) provides high-level administrative and organizational support to ensure the efficient operation of the Business Office. This position serves as a key support role in coordinating business, financial, and operational functions of the district.

The Executive Assistant performs advanced clerical duties requiring discretion, confidentiality, and independent judgment. In addition to supporting the CSBO. The role requires strong communication, organizational, and multitasking skills to effectively manage priorities in a fast-paced environment.

QUALIFICATIONS:

Education:

• High school diploma or equivalent required
• Associate's degree in Business Administration, Office Management, Human Resources, or a related field preferred
• Bachelor's degree in a related field preferred 

Experience:

• Minimum of 5 years of experience in a high-level executive assistant or administrative support role required
• Prior experience supporting executive-level leadership in a school district, public sector, or similarly complex organization preferred
• Experience supporting business office operations, finance, or Human Resources functions preferred 

Knowledge & Skills:

• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong organizational and time management skills with the ability to manage multiple priorities and deadlines
• Exceptional attention to detail and accuracy
• Strong written and verbal communication skills
• Ability to handle confidential and sensitive information with professionalism and discretion
• Knowledge of school district operations, financial procedures, and HR processes preferred
• Ability to work independently and collaboratively across departments
• Strong problem-solving skills and ability to exercise sound judgment 

Key Functions:

• Provide executive-level administrative support to the CSBO
• Serve as a liaison between the Business Office and internal/external stakeholders
• Assist in coordinating business office operations, schedules, and communications
• Assist with preparation of Board of Education materials, reports, and presentations
• Support compliance with district, state, and federal reporting requirements

Key Responsibilities:

• Manage calendars, appointments, and scheduling for the CSBO
• Prepare correspondence, reports, meeting agendas, and official documents
• Coordinate meetings, including logistics, materials, and follow-up communication
• Maintain and organize confidential files and records
• Assist with payroll, purchasing, and budget-related documentation as assigned
• Respond to inquiries and provide information to staff, vendors, and community members
• Track deadlines and ensure timely submission of required reports and documentation
• Assist in special projects and initiatives within the Business Office
• Provide administrative support for audits, compliance reviews, and financial reporting processes

Salary/Benefits: $55,000 - $60,000. The District offers fringe benefits, including life, medical, dental and vision insurance.

Reports To:  Chief School Business Official.

How to Apply: Interested candidates should submit all application materials via district website: https://jobs.redroverk12.com/org/district148

Equal Opportunity Statement

The district is committed to providing equal employment opportunities and does not discriminate on the basis of race, color, religion, national origin, sex, age, disability, or any other protected status in accordance with applicable laws.