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Administrative Assistant

Texas Tech University
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Lubbock, TX, USA
Nov 08, 2026
Full-Time
Performs routine administrative support or technical program assistance work. Works under moderate supervision with limited latitude for the use of initiative and independent judgment.PROCUREMENT and BUDGET
  • Responsible for all HR and Procurement processes at the department level – including but not limited to manual check requests, manual leave adjustment forms, lump-sum payments, additional compensation, new faculty moving expense reimbursement, P-card reconciliation, purchase orders, cost transfers, budget revisions, EOPS, labor distribution/redistribution, department faculty travel application/vouchers, prospective faculty travel, cash handling processes, etc. Responsible for ensuring that all deadlines for these processes are met and all TTU policies and procedures are followed.
  • Also responsible for (1) maintaining the department budget tracker established by the college budget manager, (2) managing the department FOPs, (3) reporting on and consulting on all elements of the department budget with the chair, (4) processing and tracking operational expenses, (5) projecting future operational expenses and encumbrances, (6) supporting the department assistant professors in spending and managing startup funds, and (7) ensuring the department’s overall budgetary compliance. -  40%
SCHEDULING
  • Responsible for assisting the department chair with creating and scheduling undergraduate courses with the prefix JOUR, CMI, PHOT, and JCMI – including but not limited to working closely with ASFR to delegate general-purpose classrooms and computer lab assignments, assisting department faculty with ordering assigned textbooks, and acting as a liaison between faculty and the bookstore to ensure all textbooks are ordered on time. - 20%
HIRING
  • Responsible for all JCMI faculty hiring (full-time and part-time), including but not limited to serving as the hiring manager in the Kenexa site, handling all Kenexa processes, placing external job ads, assisting chair with start-up packages, faculty credentialing, I9 forms, e-Verify, and TTU new hire paperwork (e.g., request for official offer letter), preparing and submitting all faculty ePAFs (including for summer appointments), and any other processes needed for hiring and/or ensuring that faculty are appointed correctly and paid on time. - 15%
GENERAL DEPARTMENT SUPPORT
  • Responsible for providing administrative support to the department chair in scheduling meetings, taking minutes, preparing meeting materials, and other miscellaneous tasks needed for the smooth operation of the department. Responsible for assisting the department chair with any reporting needed at the department level (e.g., historical data, student information, etc.). Other duties as assigned. - 15%
EVENTS
  • Responsible for coordinating and handling all departmental events, prospective faculty visits, guest speaker visits, and various other departmental functions, including but not limited to handling travel, finalizing itineraries, scheduling rooms, sending email invitations, ordering food, handling all details to ensure the success of each event/visit, and ensuring that all TTU policies are followed for said events.- 10%
Completion of high school or the equivalent. Five years office experience. Additional education may substitute for experience on a year for year basis.
About Texas Tech University
With a career at Texas Tech, you are limited only by your own ambition. We foster an environment of success, both for our students and our employees. When you work here, you become part of our community that's dedicated to advancing each other personally and professionally. Texas Tech is a great place to work! Browser Compatibility You may need to disable your browser pop-up blocker for complete functionality of the site. This site performs best in the following browsers; Internet Explorer 11, Firefox 24, Safari 7, Google Chrome 22, and Microsoft Edge 12. For assistance, click here Applicant Assistance
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