Position: Administrative Assistant

Category: Classified

Location: Schools

Reports To:  Administration or Designee

SUMMARY: Oversees the Front Office workflow and maintains records and works to create a pleasant, helpful atmosphere for the staff, students, parents, and visitors. This position provides secretarial support to building Administration. A high degree of attention to detail, confidentiality and accuracy in recordkeeping is essential to perform these duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

• Welcomes students, staff, and visitors providing assistance, as needed.   
•  Responds to inquiries from students, teachers, and parents, and helps to direct them to needed resources. 
•  Makes and receives telephone calls, takes messages, and routes calls, as well as supporting other school communication needs through emails and updates.
•  Compiles and submits a variety of daily, weekly, monthly, and year-end reports, as required.
•   Types, prepares, distributes, and files records, reports, and correspondence which are related to student and teacher recruitment and onboarding.
•  Operates standard office equipment, e.g., computer (data entry), typewriter, telephone, calculator, and copy machines and phone master. 
•  Head of recruitment team and yearly enrollment lottery.                                                      
• Must participate in recruitment efforts in the start up phase and help maintain enrollment numbers.
•  Assist the attendance clerk with daily attendance maintenance (when needed).
•  Report to the Eagles nest for ISEE troubleshooting.
•  Monitors and assists in the flow of social media.

Duties will include:                                                                                                                                                           

Obtain, gather and organize pertinent data as needed.                                                                                           

Compose, type, and copy correspondence, records and other material.                                                              

Receive and appropriately respond to e-mail and voice mail messages.                                                                 

Keep abreast of new information, innovative ideas and techniques.                                                                    

Adhere to all district health and safety policies.                                                                                                            

Other duties as assigned by the Administration that are consistent with the general requirements and qualifications for the position.

SUPERVISORY RESPONSIBILITIES: May occasionally supervise students

EDUCATION AND/OR EXPERIENCE: High school diploma or general education degree (GED). Previous office experience preferred.

LANGUAGE SKILLS:

Ability to read and comprehend instructions, correspondence, and memos. Ability to write simple correspondence and routine reports. Ability to present information and respond to questions from administrators, teachers, students, parents, and secretaries. Ability to communicate using correct grammar. Ability to communicate clearly and concisely in both oral and written form.  Prefer that applicant is proficient in English and Spanish. 

MATHEMATICAL SKILLS:

Ability to add and subtract two-digit numbers and to multiply and divide in all units of measure, using whole numbers and common fractions.

REASONING ABILITY:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to apply common sense understanding to carry out detailed written and/or oral instructions.

OTHER SKILLS AND ABILITIES:  

• Ability to operate personal and mainframe computers and related software.
•  Ability to develop effective working relationships with students, staff, and the community.
• Ability to communicate clearly and concisely, both orally and in writing.
•  Ability to perform duties with awareness of all related corporation policies and state requirements.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to lift and pull or push articles up to 50 pounds. He/she sits most of the time but must walk frequently and, at times, stand. The employee is required to reach with his/her hands and continuously to repeat the same hand, arm, or finger motion many times as in typing. Manual and finger dexterity are essential to the job. He/she is constantly working to meet deadlines with severe time restraints. He/she must see and read fine print such as typed or handwritten materials and have good depth perception (fine muscle control). The employee must, also, be able to hear conversation in a noisy environment and to communicate clearly and concisely through speech.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is acceptable to this environment. The noise level can vary depending upon the daily activity but will still remain within the acceptable noise level range. He/she is frequently exposed to infection (germs, bacteria, viruses). The employee continuously interacts with the public, staff, and students. The employee must frequently meet multiple demands from several people. The work environment includes inside and outside areas. The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additionalduties may be assigned.