The Special Education Administrative Assistant is responsible for working in an administrative support role to the Director of Special Education. This position requires extraordinary attention to detail and follow-through to meet deadlines and commitments.  It also requires significant confidentiality responsibilities.

 PERFORMANCE RESPONSIBILITIES:

 ·    Assures the smooth, efficient and accurate operation of the Special Education Department.

·    Adheres to district policies.

·    Demonstrates effective interpersonal relationship skills by greeting all staff and visitors courteously and attempting to meet their needs to the best of his/her ability.

·    Uses discretion and maintains the same level of ethical behavior in handling situations requiring confidentiality as that which is expected of fully licensed professionals.

·    Selects appropriate channels for resolving concerns/problems.

·    Demonstrates effective communication skills by speaking clearly, expressing ideas logically and giving clear, explicit explanations.

·    Uses written communication, including email, appropriately and professionally.

·    Works effectively with all levels of school personnel by interacting positively with staff.

·    Places and answers calls appropriately, records messages, maintains a log of calls when appropriate and returns phone calls promptly.

·    Maintains and submits accurate special education data and reports for the school, the district, and the State in a timely manner.

·    Processes student enrollment and withdrawal relating to special education students.

·    Requests records for new students and forwards records of withdrawing students to receiving district relating to special education students in accordance with current district, State and Federal requirements.

·    Maintains permanent long-term record data for special education students.

·    Performs confidential file notifications and destruction in accordance with district policies and procedures.

·    Demonstrates knowledge of special education rules and regulations related to documentation and reporting.

·    Notifies case managers and the Special Education Director when IDEA documentation, data reports, or required special education reports are incomplete or untimely.

·    Maintains computerized special education student management system and a regular filing system, as well as a set of confidential student files, and processes incoming correspondence as directed.

MINIMUM QUALIFICATIONS:

·             High School Diploma required, Associate Degree in a related field preferred

·             Excellent Communication and Public Relations Skills

·           Experience in working with detailed reports

·             Previous school secretarial experience preferred

·             Ability to multi-task and prioritize tasks

·             Organization and accuracy a must