Administrator: Carrie Duer
Office Manager at Fishers High School

JOB DESCRIPTION

FRONT OFFICE ADMINISTRATIVE ASSISTANT / OFFICE MANAGER

Reports to: Assistant Principal

PERFORMANCE RESPONSIBILITIES:

Essential Job Duties and Responsibilities:

• Acquire and maintain a knowledgeable base of information concerning the total school program.
• Act as a primary liaison between FHS administration and faculty with the school community.
• Provide well-organized and accurate work.
• Oversee the main office fax/copier.
• Monitor building cameras.
• Manage front office aides

Communication:

• Serve as one of the school’s telephone receptionists.
• Screen and channel the calls from the school community members to the appropriate Fishers High School divisions/departments and to the appropriate staff members.
• Set the invitational tone of the school through presence and tone.
• Use language correctly and effectively.
• Maintain confidentiality as required and appropriate.
• Demonstrate an openness to discuss suggestions.
• Record and handle any threatening calls that pertain to the school or its population (i.e., bomb threats, etc.).
• House and distribute district and school forms such as professional leave forms, vacation forms, staff absence forms, etc.
• Deliver personal/urgent messages to staff members (to their offices/by telephone/to mailboxes or e-mail accounts).
• Communicate by radio to administrators, custodians and school nurse when appropriate. Contact emergency services if needed.
• Monitor weather channel.
• Handle the daily distribution of all types of incoming mail/packages/faxes to the mailboxes/appropriate locations and the outgoing mail/packages.
• Supervise the counter to answer student/parent questions and assist students/parents/vendors/guests with needs before, during and after school.
• Maintain telephone greetings that are updated and accurate.

Office Organization:

• Serve as the clerical liaison with the custodial department with regard to office issues.
• Create and maintain the Fishers High School Main Office filing system both for “hard copy” and for computer filing and readily retrieves documents and information from these files.
• Maintain the Background check database for volunteers within FHS.
• Record Fire Drill and Tornado Drill Information
• Make efficient use of time and resources available.
• Demonstrate a willingness to assist and work cooperatively with all Fishers High School colleagues from all divisions.
• Oversee the distribution of student passes in the Main Office.
• Maintain a neat and well organized front desk (main office lobby) area

Work Permits:

• Back up to the Dean’s Office secretary to handle “student work permit” responsibilities related to the preparation and explanation of instruction.

Deliveries:

• Locate students when teachers are not in their regular classroom (in the event the teacher fails to indicate such information on the classroom change sheet).
• Receive forgotten items from parents and make arrangements for students to come to the office to pick them up

Technology:

• Utilize Microsoft Office (Excel, Word, etc.)
• Collect and submit weekly payroll for all hourly support staff and IA’s.

PERSONAL AND PROFESSIONAL RESPONSIBILTIES:

• Nurture a positive relationship with super-ordinates, subordinates and peers.
• Demonstrate respect for super-ordinates, subordinates and peers.
• Support corporation decisions and direction relative to matters of policy and administrative directives. Work as a team player.
• Demonstrate ability to deal with sensitive issues in a tactful and professional manner.
• Address concerns and offer suggestions in an appropriate and confidential manner.