ASSOCIATE ADMINISTRATIVE ASSISTANT

KEY RESPONSIBILITIES

• Provide administrative and staff support services to management, technical personnel, and organizational teams.
• Prepare, organize, and maintain administrative records, reports, correspondence, presentations, and supporting documentation.
• Assist with administrative programs, projects, and processes specific to the assigned department.
• Coordinate activities supporting safety, health, financial, departmental, and overall site operations.
• Gather and analyze information, prepare special reports, and maintain operational and statistical records.
• Review correspondence, respond to administrative inquiries, and coordinate communications between departments.
• Assist with personnel-related administrative activities, including training logistics, timekeeping, onboarding, transfers, and related documentation.
• Support purchasing activities, purchase requisitions, work requests, and other departmental administrative requirements.

• Assist with document control and records management functions, including evaluating, organizing, scheduling, prioritizing, and completing assigned work.
• Maintain accurate electronic and physical records in accordance with established procedures.
• Support document tracking, retrieval, filing, distribution, and records maintenance.
• Enter, update, and retrieve information using spreadsheets, databases, and document management systems.
• Assist with maintaining documentation accuracy, completeness, and accessibility.
• Support administrative workflow improvements and records management processes.

• Utilize Microsoft Office applications, including Excel, Word, and PowerPoint, to prepare reports, spreadsheets, presentations, and correspondence.
• Support data entry, tracking, and reporting activities using departmental databases.
• Work with systems such as PeopleSoft, EDWS, Asset Suite, and document control applications as applicable.
• Compile and maintain operational performance data, statistics, and management reports.
• Assist with data collection for budgeting, financial tracking, and departmental reporting.
• Maintain organized and accurate records to support management decisions and operational requirements.

• Evaluate existing administrative processes and identify opportunities to improve workflow and efficiency.
• Assist with developing or revising administrative procedures, reporting methods, and recordkeeping systems.
• Support organizational self-assessment activities, audits, and follow-up reporting.
• Coordinate administrative activities across multiple departments and organizational groups.
• Provide guidance regarding company policies, administrative procedures, and established work practices.
• Cross-train on additional administrative responsibilities, databases, and departmental processes.
• Support operational improvements designed to enhance accuracy, efficiency, and service delivery.

• Serve as an administrative liaison between internal departments, management, employees, vendors, and external service providers.
• Coordinate administrative matters involving personnel, purchasing, facilities, and operations.
• Communicate effectively with individuals at various organizational and management levels.
• Provide timely responses to administrative requests and support resolution of operational issues.
• Maintain professionalism, confidentiality, and accuracy when handling administrative information.
• Work independently while collaborating with other team members to meet departmental objectives.

REQUIRED QUALIFICATIONS

• High school diploma with 5-7 years of practical experience in a business or administrative environment.

• Associate degree in a business or nontechnical discipline with at least 1-3 years of practical business or administrative experience.

• Bachelor's degree with no prior experience required.

• Must be a U.S. citizen.
• Must successfully complete SRNS drug and alcohol screening requirements.
• Must meet the additional background-related requirements specified by SRNS.
• Ability to perform assigned administrative duties in accordance with established organizational policies and procedures.

PREFERRED QUALIFICATIONS

• Experience providing administrative and staff support services within a technical, industrial, government, or large organizational environment.
• Experience supporting document control and records management activities.
• Proficiency with Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Familiarity with PeopleSoft, EDWS, Asset Suite, or similar administrative and document management systems.
• Experience preparing spreadsheets, reports, presentations, and management correspondence.
• Ability to prioritize multiple assignments and meet established deadlines.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Strong analytical, problem-solving, and interpersonal skills.
• Ability to work independently with minimal management oversight.
• Experience coordinating administrative activities across multiple departments.
• Ability to communicate and collaborate effectively with various levels of management.
• Willingness to cross-train on additional administrative functions, systems, and responsibilities.
• Experience supporting safety, health, financial, and operational administrative processes.