Your Impact Starts Here

Milender White is a Graham Group U.S. Company, part of one of North America’s largest general contracting organizations.

We’re seeking an experienced Executive Assistant / Office Manager to support Southern California leadership and manage the day-to-day operations of our Newport Beach office. This role combines proactive executive support, office management, contractor licensing, event coordination, and cross-functional collaboration.

Here, your expertise helps turn ideas into buildable solutions. Join a team built on commitment, integrity, and reliability. Apply today and help us build what matters.

Your Role in Building What Matters

• Provide proactive executive support, including calendars, meetings, travel, expenses, and correspondence.
• Anticipate leadership needs, resolve conflicts, and keep priorities moving forward.
• Prepare presentations, reports, meeting materials, and business communications.
• Manage daily Newport Beach office operations, vendors, supplies, facilities, and workplace needs.
• Coordinate employee onboarding, leadership visits, and office logistics.
• Partner with HR, IT, Accounting, Legal, Marketing, and other shared-service teams.
• Coordinate meetings, employee events, client functions, and leadership activities.
• Manage contractor licensing, renewals, bonds, and required documentation.
• Maintain corporate records, deadlines, and other entity-related administrative requirements.
• Handle confidential and sensitive information with discretion and sound judgment.
• Identify opportunities to improve administrative processes and workplace efficiency.

The Right Tools for the Job

• 5+ years of experience supporting senior leaders in executive, office management, or administrative roles.
• Proven ability to manage multiple priorities, deadlines, and changing business needs.
• Experience coordinating executive meetings, events, office operations, and business activities.
• Exceptional organization, communication, and relationship-building skills.
• Strong judgment, discretion, and experience handling confidential information.
• Proactive problem-solving and customer-service mindset.
• Proficiency with Microsoft 365, Teams, and modern workplace technology, including AI tools.
• Experience in construction, real estate, or professional services preferred.
• College degree or equivalent combination of education and experience preferred.

Compensation

• Salary Range $84,000 to $100,000 per annum, commensurate with experience and performance.
• 100% employer-paid health and vision insurance option, plus dental coverage.
• Employee-owned company
• 401(k) retirement plan with employer match.
• Generous paid time off, wellness benefits, and an Employee Assistance Program (EAP).
• Employer-paid Life, AD&D, and Long-Term Disability insurance, plus cell phone reimbursement.

Lay the Foundation for Your Next Career Move. Apply today.

At Milender White, we’re building more than structures, we’re building futures. Join a team that delivers excellence from the ground up and makes a lasting impact across the United States.

We’re proud to be an Equal Opportunity Employer and are committed to an inclusive, accessible workplace. Accommodation is available throughout the hiring process when requested. Please contact talentacquisitionus@grahamus.com for accommodation requests.

Unsolicited resumes or candidate profiles will not be accepted and will become the property of Milender White/Graham.