Senior Administrative Assistant (Planning & ZBA Boards & Building Department)
September 24, 2026 (Open until filled)
$26.00 - $31.00/hour is the anticipated hiring range. DOQ
Grade 5; Non-Union Classification Plan; FLSA Non-Exempt; Personnel Bylaw
Eligible for health insurance and pro-rated employee benefits
30 hours/week; 7 AM to 3 PM Monday-Thursday
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SUMMARY: The Planning & Zoning Board of Appeals (ZBA) Senior Administrative Assistant provides high-level administrative, technical, and customer service support to the Planning Board, Zoning Board of Appeals, and Inspectional Services Department. This position serves as the primary point of contact for residents, developers, and town departments on planning, zoning, and permitting matters and coordinates board operations, manages records, and ensures compliance with applicable state statutes, local bylaws, and public meeting requirements.
DESCRIPTION: The position is heavily involved in public contact situations; therefore, the ability to deal with the public as well as representatives of other Boards and Departments in an effective manner is essential. The employee also needs to have the ability to perform duties both remotely and in an office setting as needed. The employee operates a motor vehicle for work-related travel and uses standard office equipment, including computers, peripherals, telephones, and municipal information technology systems, including word processing and online meeting tools such as Zoom.
SUPERVISION: Works under the general direction of the Planning Board Chair, the Zoning Board of Appeals Chair, and the Building Inspector, in accordance with applicable Massachusetts General Law, Town policies, Town Bylaws, and relevant state, federal, and local regulations and standards, with some latitude for independent judgment and action.
EDUCATION: Associate’s degree in public administration, planning, business administration, or related field; Bachelor’s degree preferred. Three to five years of progressively responsible administrative experience; municipal or land use experience strongly preferred, but not required. Equivalent combination of education and experience may be considered.
HOW TO APPLY: Please submit a letter of interest and resume to the Town of Topsfield c/o Debi Morong, 8 West Common Street, Topsfield, MA 01983, or email dmorong@topsfield-ma.gov