Blair Community Schools

JOB DESCRIPTION

South Early Childhood Center Secretary/Health Aide

Nondiscrimination Statement

It is the policy of Blair Community Schools to not discriminate on the basis of sex, disability, race, color, religion, veteran status, national or ethnic origin, age, marital status, pregnancy, childbirth or related medical condition, or other protected status in its educational programs, admission policies, employment policies, or other administered programs. Persons requiring accommodations to apply and/or be considered for positions are asked to make their request to the superintendent.

A. Job Title

South Early Childhood Center Secretary & Health Aide

B. Department

Secretarial/Clerical

C. Education Level & Certification

• Education: High school degree required.
• Certifications: First Aid & CPR certification required (or willingness to obtain upon hire).

D. Reports To

Superintendent / Principal/ Director of Special Education

E. Terms of Employment: 10 month 

F. Position Job Duties: Secretary

1. Office Technology & Systems Management: Operate standard office equipment (e.g., multi-line phone systems, copiers, fax machines) and utilize specialized software applications for email communication, word processing, spreadsheet analysis, database management, and administrative workflows.
2. Telephone Communications & Triage: Efficiently answer incoming calls, provide accurate school-related information, take thorough messages, and route inquiries to appropriate personnel.
3. Visitor Services & Reception: Greet visitors, parents, and community members in a professional manner, addressing their inquiries or directing them to the appropriate staff members while upholding school security and sign-in protocols.
4. Records & Filing Systems: Establish, organize, and maintain secure physical and electronic filing systems for student records, administrative correspondence, and confidential documentation.
5. Mail Processing & Correspondence: Receive, sort, and distribute incoming mail and packages; prepare outgoing correspondence and independently manage routine written inquiries.
6. Reprographics & Document Preparation: Execute high-volume copying, scanning, and document duplication requests for administrative and instructional materials.
7. Quality Assurance & Proofreading: Review written communications and documentation produced by staff to verify proper grammar, spelling, and adherence to district formatting standards and style guidelines.
8. Administrative Reporting & Documentation: Draft, format, and distribute accurate meeting minutes, routine administrative correspondence, reports, and school notices.
9. Student Information System (SIS) Operations: Navigate and update the Student Information System to maintain accurate, timely records for attendance, medical information, and student demographics.
10. Professional Development & Technology Adoption: Proactively learn, adapt to, and integrate new office technologies, platforms, and procedural workflows as implemented by the district.
11. Calendar & Event Coordination: Manage, update, and maintain administrative schedules, facility reservations, and school master calendars.
12. Project Management & Team Collaboration: Oversee administrative projects and actively participate in committee meetings and team initiatives to support school goals.
13. Inventory & Supply Management: Inventory, order, receive, and dispense office and classroom supplies while monitoring usage and supporting budget compliance.
14. Substitute Staffing Coordination: Manage substitute placement for absent certified teachers and paraprofessionals, ensuring proper coverage and classroom continuity.
15. Student Support & Behavioral De-Escalation: Provide a calm, supportive environment and facilitate preliminary behavioral de-escalation for students in the main office when administrative staff are out of the building.
16. General Support: Perform other duties and special tasks as assigned by the Superintendent, Principal, or administrative leadership.

G. Position Job Duties: Health Aide

1. Medication Administration: Administer prescribed medications to students in strict accordance with physician orders, district policy, and state regulations, maintaining complete and accurate log entries.
2. Specialized Healthcare & Tube Feeding Support: Execute specialized healthcare routines—including gastrointestinal tube (G-tube) feedings and related medical procedures—following individual health plans and trained clinical guidelines.
3. Hygiene & Personal Care Management: Support students with personal care needs, including diapering, pull-up changes, and assistance following hygiene or bathroom accidents, maintaining dignity, hygiene standards, and safety.
4. Accident & Clothing Assistance: Assist students requiring emergency clothing changes or personal cleaning due to illness or accidental spills.
5. Basic First Aid Care: Provide standard first aid treatment, including applying ice packs, managing minor injuries, and assessing student comfort and wellness.
6. Health Documentation & Record Keeping: Maintain accurate, timely, and confidential records of all student health office visits, illnesses, injuries, medical care administered, and specialized feeding schedules.
7. District Nurse & Care Plan Collaboration: Partner closely with the Lead District Nurse to implement Individualized Health Care Plans (IHCPs), manage medical orders, and maintain compliance with student health guidelines.

At-Will Position: This position is an “at-will” position and may be terminated, with or without cause, at any time in the sole discretion of the Superintendent or Superintendent’s designee.