BUSINESS OFFICE ADMINISTRATIVE ASSISTANT - CENTRAL OFFICE

SCSD2 is seeking a kind, professional and dependable administrative assistant to join the Central Office team. This is a full-time position working Monday through Friday from 7:30 am to 4:30 pm (office hours are shorter during summer months). This is a 260 day position working year-round, and will receive 19 paid holidays, 12 paid sick leave days, 2 paid personal days, and 12 paid vacation days annually. 

BENEFITS:  This position is eligible for Medical and Dental Insurance (free single coverage for medical and dental insurance), Vision Insurance, Life Insurance, Supplemental Life and AD&D Insurance, Medical and Dependent Care Flex Share Plans, Aflac, and an Employee Pension through Wyoming Retirement System. Click here to review.

STARTING WAGE:  $19.56 - $22.56 per hour, depending on experience

QUALIFICATIONS:  

1. Ability to work independently with little supervision.
2. Ability to communicate clearly and work with people of various personalities.
3. Possess sound judgement and ability to maintain confidentiality.
4. Possess good organizational and digital record keeping skills.
5. Ability to perform basic data entry and analysis to identify discrepancies.
6. Excellent time-management skills with the ability to work independently and meet strict deadlines.
7. Minimum of High School diploma or GED.
8. Prior clerical experience is preferred but  not required.

REPORTS TO: Business Manager

JOB GOAL: This position requires a detail-oriented and organized Administrative Assistant to support the Business Office. This position will handle basic financial tasks, maintain accurate digital records, and provide administrative support to the business office team to ensure smooth operational workflow. This role requires high integrity, confidentiality, and proficiency in financial software and Google Suite.

PERFORMANCE RESPONSIBILITIES:

1. Performs a wide variety of administrative duties as required by daily operations in the Business Office, including clerical and administrative work as directed.
2. Processes monthly accounts receivables including but not limited to Pre-k, Staff Housing, propane fuels taxes and National School Lunch reimbursement requests.
3. Process Visa purchases including review of submissions, obtaining signatures, scanning and organizing documents, and retrieving information as requested.
4. Maintains and analyzes accounting, payroll and benefit related databases.
5. Prepares a variety of reports as requested by the Assistant Business Manager and/or Business Manager.
6. Scans and organizes a variety of digital documents including, but not limited to, bank reconciliations, invoices, W-9's, and cash receipts.
7. Assists with maintaining time management software, including but not limited to, system changes, system maintenance, substitute and time management training, technical support, and troubleshooting other system related issues.
8. Responds in a timely and courteous manner to phone calls, e-mails, and walk-in visitors.
9. Responds directly to department requests, comments, and correspondence when appropriate; routes issues to the appropriate staff member when follow-up is required.
10. Performs administrative support for department projects such as annual audits or state and payroll related reports.
11. Serves as a back-up to accounts payable processing.
12. Maintains high levels of confidentiality regarding district financials and all employee, student, and parent information.
13. During the audits, assist in gathering data as requested by the audit firm.
14. The willingness to learn the WDE accounting manual and assist accounts receivables.
15. Performs other duties of a similar nature and completes special projects as assigned by the Business Manager. 

TERMS OF EMPLOYMENT: Employment relationship with the District is at will and of indefinite duration. Salary and fringe benefits to be set by the Board of Trustees.

Job Category: Classified (hourly)
Exemption Status: non-exempt
Days/year: 240
Hours/day: 8
Insurance Eligibility: Eligible 
Contract position: no

Placement on any of the Classified (Hourly) Wage Schedules for all new employees will be based solely on an individual's years of job-related experience:

• School district experience (full time) = One (1) year of job-related experience equals one (1) step on the wage schedule, up to step seven (7)
• School district experience (substitute) & non-school district experience = three (3) years of job-related experience equals one (1) step on the wage schedule, up to step seven (7)

*placement beyond step seven (7) requires approval from the Superintendent

Upon board approval, eligible staff move one (1) step on the wage schedule annually, except in those years when the Board of Trustees sets a wage freeze due to budget constraints.

EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Board's Policy on Evaluation of Classified Personnel.

The closing date displayed is a guideline for candidates and hiring committees. All job postings shall be open for a minimum of five days before they are filled. Once five days have elapsed, committees may begin selecting, interviewing, and hiring qualified candidates. An application is not a guarantee for an interview. Interested candidates are encouraged to apply early, as job postings may close sooner than the listed close date.

This job description serves as a representative summary of the types of duties and responsibilities that will be required of this position and shall not be construed as a declaration of the specific duties and responsibilities of any particular position.  Employees may be requested to perform job-related tasks other than those specifically presented in this description. Fair Labor Standards Act exemption status(exempt/non-exempt from overtime) is designated by position. Sheridan County School District No. 2 is an Equal Opportunity Employer and actively supports the Americans with Disabilities Act and will consider reasonable accommodations.

Wyoming State Statute requires any employee initially hired by SCSD2 on or after July 1, 1996, to pass a criminal background check with DCI (Department of Criminal Investigation).

Sheridan County School District No. 2 does not discriminate on the basis of economic status, intellectual ability, race, color, national origin, sex, sexual orientation, gender identity, transgender status, age, disability, or religion in admission or access to, or treatment of employment in, its educational programs or activities. Inquiries concerning Title VI, Title IX, Section 504, and ADA may be referred to Sheridan County School District No. 2:

Title IX Coordinator
Human Resource Director
201 N. Connor St.
Sheridan, WY 82801
307-674-7405

Section 504 Coordinator
Special Services Director
201 N. Connor St.
Sheridan, WY 82801
307-674-7405