Financial Secretary - High School

QUALIFICATIONS:  A high school diploma or GED and specialized vocational experience in or after high school in the field of accounting and data entry.  Two to three years experience in accounting, bookkeeping, word processing and data entry on computers.  Job requires typing at 60 WPM at 90% accuracy. Employee must be able to walk for 4 hours.  Job requires occasional bending/stooping/squatting/crouching/kneeling, climbing, reaching above the shoulder and pushing/pulling.  Job requires occasional carrying/lifting up to 50 pounds.  Job requires employee to use both hands for repetitive actions involving simple/firm grasping and fine manipulation.  Employee must possess hearing and speaking abilities to monitor equipment and communicate with employees, students, and parents.  The Board of Education and Superintendent may approve alternatives to the listed qualifications.

CONTRACT: 12 months

WORKING HOURS: 8 hours daily, usually between 7:30 a.m. and 4:00 p.m.

REPORTS TO: Site Administrators

EVALUATED BY: Site Administrators

SUPERVISES: does not supervise

GRADE: R

ESSENTIAL JOB FUNCTIONS:

1. Prepares, sorts and files purchase request and Purchase orders from multiple funds, ensuring OCAS coding is correct for all funds and grants.
2. Receives and deposits money for activity accounts and vending machines.
3. Opens, closes, and balances requisitions as needed.
4. Maintain payroll records for all site employees. Prepares payroll requisition for substitutes and building employees.
5. Establishes and updates departmental budgets from activity funds, general funds, and grants.
6. Orders and maintains all site supplies.
7. Shop and set up for staff, speakers, and any additional meetings/visitors to site.
8. Performs other duties as assigned.