We are looking to hire an Executive Assistant to join our team. We are looking for professionals who seek constant improvement, are willing to take responsibility, and celebrate the wins. Executive assistants typically function as support to high-level executives and managers. You will undertake a wide variety of duties and responsibilities in a number of different industries

Responsibilities

• Be the point of contact between the executives and company employees/clients and manage information flow
• Manage executives’ diaries and arrange their daily schedule (set up meetings, travel, speaking engagements)
• Oversee the performance of other clerical and administrative staff
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Screen and direct phone calls and distribute correspondence
• Devise and maintain office filing system

Requirements

• Previous experience working in a high-energy, demanding, multi-tasking environment.
• Experience providing administrative and logistical support to a top executive is an asset.
• Able to shift priorities; superior organizational skills; advanced computer skills (Word, Excel, PowerPoint, Outlook, Visio), filing systems management, etc.
• Communicate effectively with co-workers, senior-level internal and external contacts, and representatives of public and private organizations to exchange and convey information.
• Maintain confidentiality of privileged information obtained in the course of work.
• Knowledge of principles and business letter writing and basic report preparation; English usage, grammar, spelling, punctuation, and vocabulary; compose, independently or from oral instructions, correspondence, memoranda, and other reports and materials.
• Knowledge of standard office administrative practices and procedures, including the use of standard office equipment.
• Operate a keyboard at a corrected rate of 60 words per minute.

 Bonus Points:

Disability Insurance

Health Insurance

Flexible Spending Account