Executive Assistant

Mission of the Role: Provide highly organized, responsive support to multiple Vice Presidents in a fast-paced global environment. Manage complex calendars, frequent domestic and international travel, expenses, meetings, and administrative priorities so leaders remain prepared and focused.

Key Objectives of this Role:

·         Executive Support & Coordination

-          Manage complex calendars, shifting priorities, expenses, and executive communications.

-          Coordinate frequent domestic and international travel, including multi-city itineraries, visas, lodging, transportation, and contingency plans.

-          Prepare itineraries, meeting materials, presentations, and reports; serve as a responsive contact for stakeholders.

·         Business Partner Responsibilities

-          Learn executive priorities and work styles; track decisions, deadlines, and follow-ups.

-          Coordinate information across functions, regions, and time zones and support leadership meetings and visits.

·         AI & Productivity Enablement

-          Use Copilot and approved digital tools to improve scheduling, summaries, drafting, accuracy, and response time.

-          Share effective tools and practices with the Executive Assistant team.

·         Event Planning

-          Coordinate meetings and events, including venues, lodging, transportation, catering, schedules, and participant communications.

·         Project Management & Analytics

-          Maintain trackers, organize data, and provide concise status summaries for assigned projects and commitments.

-          Coordinate defined projects, escalate risks, and ensure timely completion.

Key Performance Indicators:

·         Accurate calendars, travel plans, expense reports, and meeting materials delivered on time.

·         Proactive resolution of conflicts, travel changes, and time-zone issues.

·         Consistent confidentiality, policy compliance, and productivity gains through approved digital tools.

Qualification, Experience and Skills:

·         3+ years of administrative or executive support experience, preferably supporting Vice Presidents in a global organization.

·         Proven success in a fast-paced environment supporting multiple leaders and competing priorities.

·         Extensive domestic and international travel coordination experience, including complex itineraries, visas, and changes across time zones.

·         Highly organized and detail-oriented, with sound judgment, initiative, discretion, and follow-through.

·         Strong communication, relationship-building, Microsoft 365, and AI-tool skills.

·         Experience coordinating meetings, events, projects, budgets, and expense reporting across regions and cultures.

·         Flexible to support time-sensitive international travel needs outside standard hours.

·         Available to work a hybrid on-site schedule.

·         Bachelor’s degree or equivalent practical experience preferred.

Key Behaviors:

·         Detail-oriented, proactive, adaptable, results-driven, customer-focused, and resilient.

Reporting Structure:

Reports to Executive Assistant to the CEO.

Since 2000, Visteon has been advancing mobility through our state-of-the-art product portfolio that merges advanced displays, domain controllers, digital cockpit innovations, AI-enhanced software, and integrated EV architecture solutions. Alongside our global manufacturing footprint and deep engineering expertise we help OEMs all over the world create safer, cleaner, and more connected driving experiences. Just in 2025, Visteon recorded approximately $3.7 billion in annual sales and secured a record $7.4 billion in new business wins.