Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively.

Duties

NONAPPROPRIATED FUND POSITION DESCRIPTION

JOB TITLE: ADMINISTRATIVE SUPPORT ASSISTANT

JOB SERIES: 0303 PAY LEVEL: NF-02

SUMMARY OF DUTIES:
Provides administrative and clerical support for Retail Operations. Performs a variety of routine and recurring administrative tasks requiring accuracy, organization, and attention to detail. Work is performed in accordance with established procedures and under general supervision.

Receives and screens telephone calls, visitors, and routine inquiries. Provides information based on established guidelines and refers matters to the appropriate staff member when necessary. Monitors the Retail Operations mailbox and distributes incoming mail.

Assists in scheduling meetings, appointments, and conference calls as directed. Prepares agendas, meeting notes, and brief summary reports for distribution. Maintains subject matter files, records, and reference materials.

Assists with preparation and review of correspondence and documents for proper formatting, grammar, and completeness in accordance with standard Naval Correspondence guidelines. Ensures documents are accurate and properly assembled before routing.

Operates a personal computer (PC) and uses standard office software to prepare correspondence, reports, spreadsheets, and presentations. Utilizes office equipment including copiers, scanners, and fax machines.

Assists with tracking administrative taskers by updating logs, maintaining due dates, and notifying staff of upcoming deadlines. Provides routine support in preparing documents for submission to the Regional Procurement Office (RPO) or Marketing as assigned.

Provides general administrative support to Program Managers, including data entry, maintaining calendars, organizing files, and assembling routine documentation. Assists with updating recurring administrative procedures and timelines under guidance of supervisory staff.

Arranges travel schedules as directed and ensures required documentation is completed in accordance with established procedures.

Provides World Class Customer Service with an emphasis on courtesy. Assists customers and communicates in a professional, polite, and helpful manner. Takes action to resolve issues within scope of authority and refers more complex matters to the appropriate supervisor.

Adheres to all safety regulations and promptly reports hazards, injuries, and workplace incidents. Supports Equal Employment Opportunity principles and prevention of sexual harassment.

Performs other related duties as assigned.

Requirements

Conditions of employment

See Duties and Qualifications

EVALUATIONS:

Qualifications

BASIC REQUIREMENT:

Must be at least 18 years old and a high school graduate or equivalent.
Minimum of one year of clerical or administrative support experience demonstrating skills such as file management, preparing documents, receiving visitors or phone calls, and using standard office equipment.

QUALIFICATION REQUIREMENTS:

Must demonstrate effective oral and written communication skills.
Knowledge of Naval Correspondence standards, practices, procedures, and policies.
Must be experienced in providing guidance and assistance to all levels of personnel, both internal and external, in a professional, courteous, and tactful manner.
Advanced knowledge in the use of PCs and software programs such as Microsoft Office programs, Adobe, SharePoint, etc., to include various office equipment such as copiers, fax machines, etc., to perform executive level clerical and administrative duties.
Ability to plan and organize work efficiently.
Knowledge of military and civilian business administrative principles, concepts, and procedures is highly desired.
Must be able to type 45 words per minute (WPM).

This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce.

Additional information

GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, sex, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.

It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: https://www.secnav.navy.mil/donhr/Site/Pages/No-Fear-Act.aspx

As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report. Employment is contingent upon the successful completion of a National Agency Check and Inquiries (NACI). For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002. Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made.

Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS.

Required Documents:

*Education/certification certificate(s), if applicable.

*If prior military, DD214 Member Copy

Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must submit a written request/statement (may be obtained from the MCCS Human Resources Office) and present ID card with "TA" stamped in red on front of card.

INDIVIDUALS SELECTED FROM THIS ANNOUNCEMENT MAY BE CHANGED TO PART-TIME OR FULL-TIME AT MANAGEMENT'S DISCRETION WITHOUT FURTHER COMPETITION.

ALL ONLINE APPLICATIONS MUST BE RECEIVED BY 1159PM EASTERN TIME (ET) ON THE CLOSING DATE LISTED IN THE JOB POSTING.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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