Description

Are you highly organized, detail-oriented and committed to providing excellent customer service to members of the public? Consider a career with the City of Arcata and apply today! We are currently recruiting for the position of Administrative Assistant in our Environmental Services Department (Water/Wastewater Division).

Please note: Interviews are tentatively scheduled for Thursday, December 3rd. Please hold this date.

Enjoy GREAT BENEFITS including: the City currently pays the majority of the medical coverage premium for employees (and their dependents) and 100% of the premium for dental and vision coverage. If applicable, the City also offers a $400/month health insurance opt-out option. Additionally, immediate City contribution to deferred compensation, vacation accrual that increases with service, longevity pay, etc. See more in the "Benefits" tab. 

DESCRIPTION
Under the general supervision of higher level staff performs a wide variety of administrative and support duties and activities of a general and specialized nature in support of an assigned Division or program area; performs other related duties as assigned.

Examples of Duties

Duties may include, but are not limited to the following:

Typical Qualifications and Requirements

EXPERIENCE AND TRAINING 
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

• Equivalent to graduation from high school, with supplemental or specialized training in related administrative or support functions and relevant computer software application programs; and at least one (1) year progressively responsible experience in an administrative support position involving frequent public contact and customer service.

Knowledge of:  Applicable codes, regulations, policies, technical processes and procedures related to assigned division; office methods, practices, procedures; modern office equipment, including computer hardware and software necessary for work functions and project tracking, word processing, spreadsheet, database and web design applications; principles and practices of fiscal, statistical, and administrative research techniques, sources of information and methods of data collection and report preparation; English usage, grammar, spelling, vocabulary, and punctuation; principles and practices of records management; techniques for dealing effectively with those contacted in the course of work, both in person and on the telephone.

Ability to: Perform a variety of administrative and support duties and activities of a general and specialized nature in support of an assigned division or program area; understand the organization and operation of the City and outside agencies as necessary to assume assigned responsibilities; understand interpret and apply general and specific policies and procedures of assigned area; interpret and apply applicable federal, state, and local laws, codes and regulations;

organize and maintain division files and records; compose, prepare, and process a variety of correspondence, reports, forms, and other documents, ensuring accuracy completeness, and compliance with policy and procedure; communicate clearly and effectively orally and in writing; operate a computer, necessary software applications, and other applicable standard office equipment; plan and organize work to meet changing priorities and deadlines; establish and maintain effective and cooperative working relationships with those contacted in the course of work.

Additional Information

OTHER REQUIREMENTS 

• A valid California Driver’s License.
• A commitment to understand and support diversity and inclusion in the workplace.
• Be willing to attend meetings after normal work hours as necessary.
• Be willing to work extended hours as necessary to complete assigned projects.
• Be willing to travel for trainings and/or meetings.

DISASTER SERVICE WORKER

All City of Arcata employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker related training as assigned and to return to work as ordered in the event of an emergency. 

EQUAL EMPLOYMENT OPPORTUNITY/REASONABLE ACCOMMODATON:
 The City of Arcata is an equal opportunity employer and does not discriminate on the basis of race, religion, national origin, ancestry, gender, marital status, sexual orientation, age, disability or on any other non-merit factors in its process of recruitment, selection, promotion or other conditions of employment.  In accordance with the Americans With Disabilities Act reasonable efforts will be made during the examination process to accommodate people with special physical or mental requirements. If special accommodations are necessary, please contact the Personnel Department (707-825-2114) prior to the testing date. When indicating you have a special need, one of the following definitions will apply to you.  A disabled person is anyone who: (1) has a physical or mental impairment which substantially limits one or more major life activities:  i.e., walking, seeing, hearing, speaking, working or learning; or (2) has a record of such impairment; or (3) is regarded as having such an impairment.

• In accordance with the Immigration Reform Act of 1986, the City must verify, once an employment offer has been made, that all persons have written proof of their right to work in the United States.
• All potential City employees must complete a required pre-employment physical examination, receive DOJ fingerprint clearance, and have a satisfactory driving record (if required to drive for city business). 

 THE PROVISIONS OF THIS BULLETIN DO NOT CONSTITUTE A CONTRACT, EXPRESSED OR IMPLIED, AND ANY PROVISIONS CONTAINED IN THIS BULLETIN MAY BE MODIFIED OR REVOKED.