The City of Livonia is an Equal Opportunity Employer
SALARY INFORMATION
$58,260.80 - $64,771.20 Annually
- Starting Salary: $58,260.80
- After Six Months of Successful Employment: $59,155.20
- After One Year of Successful Employment: $60,195.20
- Maximum salary is achieved after three successful years of employment.
NOTE: Annual salary adjustments may also occur, based on collective bargaining agreements.
JOB RESPONSIBILITIES
An employee serving in the classification of Administrative Assistant III in the Mayor’s Office must have the knowledge, experience, and skills to interact with government officials, other departments, and the public within a confidential office. An employee in this classification:
- Prepares and processes e-agenda items by Electronic Information Transmittal
- Composes and types letters and memos, official commendations, proclamations, reports, and other written copy for the Mayor
- Assists the Mayor in various community service projects in which the Mayor is involved
- Conducts research
- Handles inquiries and concerns from citizens in person or by telephone with requisite follow-up
- Schedules Personnel Review Committee meetings and administers the accompanying paperwork
- Reserves rooms and does set-up for the Leadership Staff Meetings, as well as other meetings and activities
- Oversees the petty cash account
- Prepares payroll and processes purchase orders
- Oversees and/or arranges for maintenance of office equipment; and
- Other related duties necessary or as assigned
MINIMUM QUALIFICATIONS AND APPLICATION PROCESS
By the closing date of the announcement, an applicant must:
- Be a citizen of the United States or a resident alien with the right to work in the United States; and
- Have a high school diploma or a valid equivalency certificate; and
- Have a minimum of three years of full-time, paid secretarial or administrative support work experience within the last six years. (Equivalent part-time experience may be substituted for full-time experience); and
- Have a minimum of three years of work experience utilizing Microsoft Word and Outlook.
PARTS OF EXAMINATION AND WEIGHTS
Written Test - 50% Interview - 50%
NOTE: A maximum of 10 applicants who score the highest on the written test will be invited to the interview. If three applicants or fewer pass the written test, the external interview panel will be waived, and the parts of the examination and weights will be 100% written test. Applicants must pass the written test and interview in order to be placed on the eligible list.
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge:
- Microsoft Office Suite tools
- Standard business communication
- Time management and work prioritization
Skills:
- Proficiency in English, grammar, spelling and arithmetic
- Quality written and verbal communication
- Attention to detail
- Problem solving
Ability To:
- Interact professionally and effectively with colleagues, and the public
- Maintain confidentiality of the office
- Shift priorities as needed
- Be a self-starter
- Maintain clerical records and compile reports from this information
- Work in a collaborative, team environment
- Take direction
NOTE: At the time of appointment, applicants are required to pass a pre-employment medical examination conducted by a physician authorized by the City of Livonia.
PURPOSE: The purpose of this examination is to establish an eligible list to fill current, future, regular, and/or temporary vacancies.
HOW TO APPLY: Applications can be completed anytime online at www.governmentjobs.com/careers/livonia. If work experience and/or specific skills are listed as qualifications, it will be the responsibility of the applicant to describe their experience and/or skills sufficiently in the Education and Work Experience sections of the application so that it may be determined if they meet the stated qualifications. Applicants who do not comply will be disqualified from further consideration. Attachments or resumes are not accepted in place of completing the information requested on the official application. Applicants will be notified by e-mail of the next steps in the examination process.
PROBATIONARY PERIOD: Appointees must satisfactorily complete a six-month probationary period before the appointment will be considered regular.
