Job Description

The role: Executive Assistant to C-Suite Executive
Location: Palo Alto, CA | Hybrid
Compensation: $160,000 - $175,000 base salary

A high-growth startup is seeking an experienced Executive Assistant to provide strategic and day-to-day support to a C-Suite Executive. This is an exciting opportunity for someone who thrives in an entrepreneurial environment, operates with a strong sense of urgency, and is always thinking several steps ahead. The ideal candidate is a proactive problem solver who can anticipate needs, navigate ambiguity, and bring structure to a fast-moving and evolving organization.

About the Role
The EA to C-Suite Executive will serve as a trusted partner, managing complex scheduling, communications, travel, and day-to-day priorities. This role is ideal for someone who is resourceful, solutions-oriented, and comfortable making thoughtful decisions in real time. You’ll work closely with the executive and cross-functional teams to keep priorities moving forward, address challenges before they become roadblocks, and ensure the executive is set up for success.

Key Responsibilities

• Manage a complex and frequently changing executive calendar, meetings, and scheduling logistics
• Coordinate domestic and international travel, detailed itineraries, accommodations, and transportation
• Anticipate executive needs and proactively identify solutions to scheduling, logistical, and operational challenges
• Approach competing priorities with sound judgment and a strong sense of urgency
• Partner with leaders and cross-functional teams to keep key priorities and initiatives moving forward
• Prepare the executive for meetings by coordinating agendas, materials, and relevant information
• Manage expenses, correspondence, and other day-to-day administrative needs
• Build strong relationships with internal teams, investors, clients, candidates, and external partners
• Handle confidential and sensitive information with excellent judgment and discretion
• Support special projects, company events, and evolving business needs as the organization grows

Ideal Candidate

• Previous Executive Assistant experience supporting C-suite or senior-level executives, ideally within a startup or high-growth company
• Proven ability to proactively problem-solve, anticipate needs, and take ownership without waiting for direction
• Strong sense of urgency and the ability to move quickly while maintaining accuracy and attention to detail
• Comfortable operating in a fast-paced environment with frequently shifting priorities and ambiguity
• Exceptional organizational skills with strong attention to detail and follow-through
• Excellent written and verbal communication skills
• Strong judgment, professionalism, and discretion
• Tech-savvy and comfortable learning new systems and tools
• Collaborative, flexible, and willing to jump in wherever needed
• Excited by the ownership, adaptability, and energy that come with working at a growing startup

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information.

For Internal Use: #LI-BO1 #LI-Hybrid