Seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to three senior leaders within the Sales and Commercial Leadership team. This role will serve as a trusted business partner, managing complex calendars, coordinating travel, supporting customer-facing events, and ensuring smooth day-to-day operations across a geographically dispersed leadership team.

The ideal candidate will possess strong communication skills, exceptional attention to detail, and the ability to work independently in a fast-paced environment while interacting professionally with internal stakeholders, customers, and external vendors.

Key Responsibilities

Provide dedicated executive administrative support to three senior leaders located across Houston and London.
Manage complex calendars, schedule meetings, and coordinate activities across multiple time zones.
Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
Process travel and expense reports and support related administrative activities.
Coordinate meetings, conference rooms, and executive-level business engagements.
Serve as a liaison between executives, internal stakeholders, customers, and external vendors.
Support planning and execution of customer meetings, conferences, leadership events, and other business functions.
Coordinate event logistics, including venue arrangements, communications, attendee management, and meeting materials.
Assist with vendor coordination and administrative procurement processes as needed.
Maintain confidentiality while handling sensitive business information and executive communications.
Anticipate administrative needs and proactively resolve scheduling and operational issues.
Support day-to-day office and organizational activities to ensure efficient business operations

Enable Skills-Based Hiring No

Business case justification

Additional Details

Manager's Requested Bill Rate : 70.00
Expected Role Challenges : Managing calendars and requirements from three different executives in different work locations
Working Conditions : Office Environment
Are there any safety risks associated with the role? : No
Will the worker be working at a customer's facility? : No
Essential Requirements of the Role : Required QualificationsMinimum 5-8 years of Executive Assistant, Senior Administrative Assistant, or related experience supporting senior leaders.Proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, and PowerPoint.Experience managing complex executive calendars and travel arrangements.Strong organizational, prioritization, and multitasking skills.Excellent verbal and written communication skills.Demonstrated ability to work effectively with stakeholders at all levels of an organization.High level of professionalism, discretion, and confidentiality.Bachelor's degree preferred; equivalent combination of education and relevant experience will be considered.Preferred QualificationsPrior experience supporting multiple executives simultaneously.Experience within the oil and gas, energy, or industrial sector.Knowledge of SAP Ariba, Fieldglass, Concur, or similar business systems.Experience coordinating customer events, conferences, and executive meetings.Experience working with geographically distributed teams and international stakeholders.
Desirable Attributes : Executive presence and professionalismStrong relationship-building skillsAttention to detailProblem-solving and critical thinking
Soft Skills : Initiative and accountabilityCustomer-service mindsetAdaptability and flexibilityAbility to manage competing priorities in a dynamic environment
Tools or Software : Knowledge of SAP Ariba, Fieldglass, Concur, or similar business systems.Proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, and PowerPoint.
Education : Bachelor's degree or equal experience
Travel Abroad : No
Industry Background or Experience : Oil & Gas Industry experience preferred
Accreditations / Qualifications / Certification / Licenses : None required
Languages : English
Is a Flexible Work Arrangement Offered? : Yes
Rig Certificate : No
Does the Candidate require Offshore Medical & Training Certificates to be arranged by the Supplier? : No
Does the position allow for the worker to be virtual/remote? : Yes but Onsite Preferred
Is Medical Check Required for Role? : No
Shift Work : No
Where is the role based? : Office Based
Shift Detail : Monday - Friday (8am to 5pm) - possible hybrid opportunity
Rotation schedule : NA
Other Rotation : (No Value)
Driving Licence : No
Driving on behalf of Company : No
Candidate Type Consideration : National
Business case justification : EA support for Sales & Commercial leadership team - Mo Shawky, Sameh M, Gaurav V

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