Executive Assistant III

U.S. Department of State – Bureau of Consular Affairs, Passport Services (CA/PPT)

Washington, DC | Primarily Onsite | Full-Time | Active Clearance

Primary Duty Location: SA-17, 600 19th Street NW, Washington, DC

About Us

Totally Joined for Achieving Collaborative Techniques (TJFACT) is a minority-owned, Service-Disabled Veteran-Owned Small Business (SDVOSB) delivering mission-focused professional services and technology solutions to the U.S. Government. Our teams support critical federal missions through collaboration, innovation, and operational excellence while building lasting partnerships with our customers, employees, and industry partners.

About this Position

TJFACT is seeking an experienced Executive Assistant III to support the U.S. Department of State, Bureau of Consular Affairs, Passport Services (CA/PPT) in Washington, DC.

This position provides comprehensive administrative and operational support to executive leadership, including calendar and travel management, meeting and event coordination, correspondence, executive document management, stakeholder communication, and project coordination. The role requires the ability to manage multiple priorities while maintaining high standards for accuracy, confidentiality, communication, and administrative quality.

Please note: This position is being recruited in support of a proposal effort. Any offer of employment is contingent upon contract award and successful completion of all pre-employment requirements.

Key Responsibilities

• Provide comprehensive administrative and operational support to executive leadership.
• Manage executive calendars, schedules, travel arrangements, meetings, and correspondence.
• Maintain and organize executive documents while ensuring accuracy, confidentiality, and compliance with applicable internal policies.
• Coordinate executive projects, schedules, tasks, deliverables, and follow-up activities to support timely completion and alignment with established objectives.
• Serve as a key point of contact between executives and internal and external stakeholders.
• Facilitate effective and timely communication across executive and stakeholder groups.
• Plan and coordinate executive meetings, conferences, and events, including logistics, agendas, materials, and follow-up activities.
• Maintain high standards for administrative quality, organization, and responsiveness.
• Identify opportunities for process improvement and implement changes that enhance administrative efficiency and effectiveness.

Required Qualifications

• Bachelor’s degree with a minimum of nine (9) years of experience, or a minimum of thirteen (13) years of experience.
• Extensive experience providing administrative or executive-level support.
• Demonstrated experience managing executive calendars, travel, meetings, correspondence, documentation, and project coordination.
• Strong organizational, written and verbal communication, stakeholder coordination, and follow-up skills.
• Ability to manage multiple executive-level priorities while maintaining accuracy, responsiveness, and confidentiality.
• Demonstrated ability to identify and support administrative process improvements.
• Active security clearance required.

Benefits

• Medical, Dental, and Vision Insurance
• 401(k) with Company Match
• Paid Time Off
• Paid Holidays
• Short-Term and Long-Term Disability Insurance
• Employee Assistance Program (EAP)

TJFACT is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, disability, or any other status protected by applicable federal, state, or local law. We reserve the right to modify or revise job descriptions, in whole or in part. Reasonable accommodations will be made in accordance with applicable law.