WC
Hourly: $18.83 (Salary: $31,822.70)
Purpose of Position
The purpose of this position is to answer telephones, type correspondence, reports and legal documents, provide assistance and information, stamp and date documents, prepare and distribute documents, maintain and update filing systems. A Legal Secretary may perform a variety of moderately complex legal secretarial duties which require some independent judgment and considerable knowledge of court and legal processes. It should be noted that this position serves as a backup to the Department Clerk when necessary.
Essential Duties and Responsibilities
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
· Answers telephones, takes messages, refers calls, and provides general information in response to inquiries.
· Types a variety of letters, correspondence and legal documents.
· Enters offender information in the presence of the offender and at subsequent times.
· Updates case management data upon request.
· Retrieves documents from various databases.
· Makes copies, assembles documents, files copies, distributes to other offices and prepares outgoing mail as appropriate.
· Will fill in and cross-train in the other secretarial positions within the office.
Minimum Training and Experience Required to Perform Essential Job Functions
High school graduate with technical training in legal terminology and/or criminal justice, and computer operations. One to two years practical experience in an office or legal environment, or any combination of education and experience that provides equivalent knowledge, skills and abilities.
Physical Requirements
· Ability to operate a variety of office equipment including a typewriter at a minimum proficiency of fifty (50) words per minute, personal computer, printer, copier, fax machine, telephone, date stamp machine, camera, and calculator.
Mathematical Ability
· Ability to add, subtract, multiply and divide.
Language Ability and Interpersonal Communication
· Ability to comprehend a variety of documents including court orders, court calendars, legal documents and policy and procedure manual.
· Ability to prepare a variety of documents using prescribed format and conforming to all rules of punctuation and grammar.
· Ability to use legal terminology.
· Ability to communicate effectively with the general public, defendants, attorneys, judges, judicial staff, law enforcement personnel, supervisors, and co-workers.
· Ability to comprehend importance of confidentiality of sensitive information and knowledge of persons authorized to have access to such records.
Environmental Adaptability
· Ability to work effectively in an office environment.
· Ability to effectively handle callers and visitors who may be hostile, threatening, and difficult.
Please email your resume, and county application to Norm Mueller at nmueller@westmorelandcountypa.gov.
Westmoreland County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.
Note: This position will upgrade to a Legal Secretary I after one year, Legal Secretary II after two years.