High school graduate with training in typing, office machines and office practices. Good interpersonal skills to deal effectively with a diverse group of callers and visitors. Must have a general knowledge of grammar, punctuation, and spelling rules; typing speed of 50 words per minute required. Willingness to maintain confidentiality with respect to personal and financial information about students and families is required.

Reports to: Guidance Counselor/Principal

Responsible to perform secretarial duties for the guidance office, handling telephone communications, greeting visitors, maintaining files, processing forms and data associated with the position and perform other clerical duties normally associated with the position.

RESPONSIBILITIES:

Type correspondence, memos, agendas, forms, reports and lists, most of which are from rough drafts.
Receive and place telephone calls, communicating occasionally to parents, students and staff. Handle requests for information and/or concerns regarding the school district and the guidance office in particular.
Maintain a filing system including file maintenance, retention, and processing of correspondence, records and materials with particular attention to confidential student files. These include permanent records, standardized testing and activities.
Process the mail for the guidance office, both incoming and outgoing.
Greet visitors, staff and students assisting them with their requests whenever possible or direct them to the counselor when appropriate.
Schedule students to meet with counselor, take tests, etc.
Perform various other secretarial duties such as preparing transcripts for submission to colleges; compile, type, distribute monthly newsletter, schedule changes and prepare transcripts for students leaving the district.
Maintain counselor's schedule, greet visitors and screen calls as necessary.
Operate various office machines such as copier and ditto machine. Knowledge or training in word processing.
Maintain files for career and college information.
Solicit homework assignments for extended absences.
Perform other job-related duties as required by the PrincipaVGuidance Counselor.

J. D. -74B

Board Adopted 9/9/02

CERTIFICATES, LICENSES, REGISTRATIONS

Employee must attain an Act 34 Criminal History Background Check, Act 151 Child Abuse History Clearance, Act 168 and Federal Criminal History Record every 36 months. Must obtain a physical examination and possess a valid driver's license. In other respects, the successful candidate must be eligible for employment according to the provisions contained in Section 1209 of the Public School Code of 1949, as amended.

The position specifications described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The information contained in this job description is for compliance with the Americans with Disabilities Act. (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties may be assigned.

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