Job Description Summary
Performs administrative assistant support duties for the Arts & Sciences Division and the Dean of Arts & Sciences. This entails building, monitoring, and maintaining courses, writing adjunct contracts, maintaining classrooms, and payroll requests.

Duties
1. Inputs class schedules for academic departments, including cancelling courses, instructor changes, linking co-requisite courses, and notifying students of course changes. 2. Compiles and submits the payroll requests for part-time instructors, staff, and student workers. 3. Prepares faculty workload report for full-time and part-time faculty and writes adjunct agreements. 4. Prepares and follows up on work orders related to building maintenance and IT issues. 5. Uses of a variety of software to facilitate the operation of the division including Microsoft Office, Colleague, E-Procurement, 25Live, PeopleAdmin, and School Dude. 6. Keeps up to date on all policies and procedures. 7. Schedules, books, and creates online meeting platforms, and records and distributes meeting minutes for biweekly Chair meetings and monthly Division meetings. 8. Maintains the division webpage. 9. Maintains and organizes breakroom, storage rooms, mailroom, bulletin boards, and common areas in the Elm and Sycamore buildings. 10. Handles E-procurement orders and reconciles charges. 11. Contributes to the College Vision, Mission, Values, and RISE statement. 12. Performs other duties as assigned.

Preferred Qualifications
1. Bachelor’s degree 2. Experience in an administrative support position related to Instructional Services in higher education. 3. Experience with Colleague software. 4. Experience in a high-volume office setting. 5. Microsoft Office Specialist Certification 6. Proficiency in a foreign language such as Spanish, an East Slavic language, and/or American Sign Language.