Scarsdale Public Schools seeks a highly organized, detail-oriented, and collaborative individual to serve as a 10-Month Secretary (School Districts) in the High School Psychology Office. Under the direct supervision of the Department Chair, this individual provides administrative and secretarial support to the school psychologists and social worker, coordinating student counseling schedules, meetings, confidential student records, and departmental operations. The position requires strong organizational skills, discretion, accuracy, and the ability to work collaboratively with students, parents, school personnel, and outside providers while maintaining the confidentiality of sensitive student information.

Essential Functions:

• Coordinates calendars, counseling schedules, student appointments, and attendance records for the school psychologist and the social worker, including sending student reminders and scheduling intern interviews.
• Schedules and coordinates meetings with parents, students, school personnel, and outside providers, including Pupil Support Team, Section 504, triennial, and Committee on Special Education meetings.
• Prepares and distributes meeting invitations, correspondence, informational materials, Section 504 eligibility and ineligibility letters, accommodation plans, and meeting documentation.
• Creates, organizes, updates, and maintains confidential electronic and paper student records, including psychological evaluations, mental health records, Section 504 plans, IEPs, CPSE records, and other supporting documentation.
• Uploads and maintains required student documentation in Frontline (IEP Direct) and coordinates the preparation of records for initial evaluations and CSE meetings.
• Maintains spreadsheets and tracking systems for Section 504 meetings, student accommodations, CSE meetings, psychological testing, and student support referrals, coordinating follow-up with guidance counselors, psychologists, and social workers as needed.
• Manages student record transfers, including incoming ninth-grade records, graduation seniors' records, and year-end Section 504 rollovers.
• Coordinates general education teacher participation in CSE meetings and assists with scheduling and communication among meeting participants.
• Maintains lists of outside mental health providers and clinicians.
• Orders departmental supplies and tracks purchase orders, expenditures, and budget balances.

• Performs related administrative and secretarial duties as required.

   

This is a Competitive Class Civil Service position.  All candidates must hold permanent status in the title, be reachable on the Secretary (School Districts) civil service list, or hold permanent status in a comparable civil service title, subject to Westchester County Civil Service requirements.

Scarsdale Public Schools is an Equal Opportunity Employer, and encourages candidates from diverse backgrounds to apply.