The San Diego Unified School District is currently accepting applications for the position of Secretary III. This promotional / open opportunity is open to all interested candidates.

OVERVIEW:

San Diego Unified School District, the second largest district in California and one of the top largest urban school districts in the United States, is looking for professionals who care deeply for students and are committed to the communities in which they serve. 

DIVERSITY STATEMENT:

Because each person is born with inherent worth and dignity, and because equitable access and opportunity are essential to a just, educated society, San Diego Unified employee commitments include being respectful of differences and diverse perspectives, and being accountable for one’s actions and the resulting impact.

BASIC FUNCTION:

The Secretary III will perform high-level secretarial and office managerial duties in a major central administrative office, and provide substantial direction to the departmental clerical/secretarial staff and/or substantial functional supervision of the clerical/secretarial staff at off site locations.

To view the detailed position description for Secretary III, click here.

VACANCY / POSITION SPECIFICS: 

• Working Location: Physical Education and Health Department - 4100 Normal St, San Diego, CA 92103

  • The Physical Education and Health Department is seeking a Secretary III to support with their financial and budget operations. Responsibilities will include processing purchasing orders, handling PCards, managing expense transfers, and collaborating directly with budget analysts. Additionally, the position may work on time and labor administration, which includes reviewing timecards, processing absences, running timekeeping reports, and completing Personnel Action Requests (PARs). 

• Work Schedule: 12 months per year / 40 hours per week.
• Salary: This position is paid on the OTBS Salary Schedule. Grade 37.  To view the Salary Schedule, click here.
• Positions 20 hours per week or greater qualify for District-paid health and wellness benefits for the employee and their eligible dependents.
• Vacancies that require the incumbent to be Bilingual will be noted. Candidates considered for positions that require bilingual skills will be invited to a Performance Test (Qualifying Only) for oral and written fluency. Bilingual positions qualify for a 5% bilingual differential.
• This application requires you to respond to position-specific questions in your submitted online application. These questions are identified in the APPLICATION INFORMATION section below.

This is a PROMOTIONAL/OPEN opportunity, which means that current monthly salaried employees receive precedence over other candidates on the eligible list. For a promotional/open posting, the top ten internal candidates will be provided unless there is an insufficient number of internal candidates and then the list will be supplemented with the top external candidates to make up the list of ten (Employment Regulations for the Classified Service of the San Diego Unified School District: Article IV, Section 9).

TRANSFER REQUESTS:

If you are currently working in this job title as a monthly (not hourly) District employee and wish to transfer DO NOT submit an online application through this posting. Instead, complete a Transfer Request Form.

MINIMUM QUALIFICATIONS:

Education and Experience:

Any combination of training, experience, and/or education equivalent to four years (48 months within the last 10 years) of full-time equivalent, paid, increasingly responsible secretarial experience. Office-clerical experience may be considered.

NOTE: Your related education and experience must be clearly represented in the work history and education section of your application. 

Licenses and Other Requirements: 

Typing/keyboarding certificate at a net, corrected speed of 50 words per minute.

NOTE: Classifications that requires that incumbents be skilled in typing/keyboarding at a designated minimum words per minute will require that the applicant certify in writing that they have such skills. Demonstrated proficiency will be expected during the probationary period for the class. A typing certificate is not required and a typing test will not be given.

APPLICATION INFORMATION:

Application Process

To be eligible for consideration, interested candidates must submit the following items. Your application will be considered incomplete if you do not include all required information, including completion of the Work Experience and Education Sections of the online application, required attachments, and responses to all application questions.

• Online employment application
  • A completed online employment application must be submitted/received electronically by the closing date. This application MUST include all required attachments, current and previous employment history and education to evaluate your qualifications, and all other requirements identified in the recruitment and application questions. It is important to note that a resume does not substitute for completing the Work Experience and Education sections. Your application will be considered incomplete if you do not include all relevant details and attachments.
  • Paper applications are not accepted.  

• Answer all application questions 
  • The application questions should be answered thoroughly, clearly, and concisely as the responses provided (along with the entire application package) will be carefully reviewed to determine which candidates will move forward in the recruitment process.

• Contact information for all previous places of employment where you served in a classified (non-certificated) position must be listed under the 'Employment History' section of the application (Senate Bill 848). As of January 1, 2026, in accordance with SB 848 Education Code section 44051 applicants for classified positions are required by law to provide a complete list of every school district, county office of education, charter school and/or state special school (also known as a Local Education Agency (LEA)) with which you have previously been employed, regardless of the length of service. The District may contact current and former LEAs at any time during the application screening process.

• • In accordance with SB 848 and Education Code, all applicants for classified (non-certificated) positions must provide a complete employment history. Please adhere to the following:

• • • List Every Educational Employer: You must include every school district, county office of education, charter school, other educational institutions, or state special school where you have been employed, regardless of your length of service.
    • HR Contact Information: In the Employer Email field, you must provide the email address for that employer's Human Resources or Personnel Office (i.e., not your direct supervisor).

Note: These email addresses are required to satisfy the employment verification and background requirements mandated by Education Code.

• Contact information for three references must be listed in the 'Reference' section of the application. References should be from a current or previous supervisor. Reference email requests may be sent at any time during the application screening process of this recruitment. These reference requests are not an indication of progression in the recruitment process or an interview opportunity. Written reference letters dated within the last year are also accepted and may be attached to your online application in the Reference Section. 

• Attach required documents (PDF format recommended)
  • Attach Verification of Education. Education, training, or certifications will only be considered if acceptable documentation is attached. Accepted documents include:
    • Copy of a degree or official transcript
    • Copy of Licenses and/or Certifications
    • Note on Foreign Equivalency Certification. Individuals who have completed high school or college-level coursework at an institution in a country other than the United States must provide a Foreign Equivalency Certification to satisfy the education requirement. A Foreign Equivalency Certification can be obtained for a fee from a professional organization. For more information, including acceptable providers, please see Foreign Transcript Evaluation.
  • Additional Documents (Optional)
    • Cover Letter / Letter of Intent
    • A resume may be attached, but not substituted for completing the work history, education sections, or the additional application questions of the employment application. Providing incomplete responses or answering "See Resume" or "See Application" may automatically disqualify your application from further consideration.
    • Letters of Recommendation
    • Additional documents, if any, may be attached to the online employment application.
• Position-Specific Questions (Required)
  • To be considered for this position, you must answer every position-specific question. Failure to answer each position-specific question will result in your application being considered incomplete and disqualify you from further consideration for this recruitment.
    • QUESTION 1: Describe your experience maintaining time sheets, time cards, and handling budget records, and files. Provide detailed information on your training, experience, education, and other factors which support this experience.
    • QUESTION 2: Describe your experience explaining administrative policies and procedures for staff and the public. Provide detailed information on your training, experience, education, and other factors which support this experience.
  • Do not upload your answers as an attachment. You will be required to answer each question in the online application.

Examination Process
The examination process includes an application screening and evaluation based on the applicant's education, work history, and responses to the application questions. Only applicants whose application packet demonstrates a combined education and experience which meets the minimum requirements for the position will be considered qualified and advance in the process. Some positions require applicants to pass additional components which may include one or more of the following: a multiple-choice, oral, written, or performance exam specific to the position. NOTE: Most exams are conducted remotely utilizing an online testing platform. For these exams, access to the internet and the use of a camera-ready desktop/laptop with a microphone is required to participate in these processes.

ADDITIONAL INFORMATION:

If you have questions about your application, please email jobs@sandi.net.

The San Diego Unified School District communicates information regarding the hiring process via email.  Please be aware that the District is not responsible for messages blocked by your email service. In an effort to allow our emails through your personal spam filter, you can try to add the domain@sandi.net and domain@ted.peopleadmin.com to your safe senders list.  

San Diego Unified School District is committed to equal opportunity for all individuals in education. District programs and activities shall be free from discrimination, harassment, intimidation, and bullying by reason of the following actual or perceived characteristics: age, ancestry, color, mental or physical disability, ethnicity, ethnic group identification, gender, gender expression, gender identity, genetic information, immigration status, marital or parental status, medical condition, nationality, national origin, actual or perceived sex, sexual orientation, race, religion, or on the basis of a person's association with a person or group with one or more of these actual or perceived characteristics. 

For more information about equity in employment, contact: 

Title II Coordinator & Uniform Complaint Compliance Officer Eric Rico: (619) 725-7225, erico1@sandi.net / Title IX Coordinator Anna Ward:  (619) 725-7225, award2@sandi.net / 504 Coordinator Eri Nall:  (619) 344-6420, enall@sandi.net