Administrative Assistant 

Position Summary

The Administrative Assistant provides clerical, administrative, and organizational support to school administrators, staff, students, and parents. This position helps ensure the efficient daily operation of the school office while maintaining a welcoming, professional, and student-centered environment.

Essential Duties and Responsibilities

• Greet visitors, answer telephone calls, respond to inquiries, and direct individuals to the appropriate staff members.

• Provide administrative and clerical support to the principal, teachers, and other school personnel.

• Maintain student records, attendance information, files, and other confidential documents.

• Assist with student check-in and check-out procedures, attendance tracking, and parent communication.

• Prepare, organize, and distribute correspondence, reports, forms, and other school documents.

• Perform data entry, filing, copying, scanning, and general office duties.

• Assist with scheduling appointments, meetings, and school activities.

• Communicate professionally with parents, students, staff, and community members.

• Monitor the front office and follow established procedures for school visitors and student safety.

• Maintain confidentiality and comply with district policies, school procedures, and applicable privacy requirements.

• Assist with special projects and other duties as assigned by school administration.

Qualifications and Requirements

• High school diploma or equivalent required.

• Previous administrative, clerical, or office experience preferred.

• Proficiency in computers, office software, email, and data entry.

• Strong organizational, communication, and customer service skills.

• Ability to multitask, prioritize responsibilities, and work effectively in a busy environment.

• Ability to maintain confidentiality and exercise sound judgment.

• Ability to work cooperatively with students, parents, staff, and the public.

• Successful completion of applicable background checks and other district employment requirements.

Work Environment

This position operates in a public school setting and requires frequent interaction with students, parents, school personnel, and visitors. The Administrative Assistant must be dependable, professional, organized, and able to manage competing priorities while supporting a safe and positive school environment.

Supervision

Works under the direction of the principal or designated school administrator.