Description

General Responsibilities:

The CCAMPIS Administrative Assistant is responsible for the day-to-day administrative duties, coordination, and implementation of the Florence-Darlington Technical College Child Care Access Means Parents in School (CCAMPIS) Program. The Administrative will report to the Director of CCAMPIS to ensure that student-parents receive timely access to childcare assistance, campus resources, community services, and other support necessary to remain enrolled and successfully complete their educational goals.

Examples of Duties

Job Functions:

1.  Assist with monitoring program operations in accordance with federal grant requirements, College policies, and approved procedures. Maintain complete, accurate, organized, and confidential program records, including student eligibility, participation, services, referrals, childcare assistance, outreach, and program activities. Assist with preparing and maintaining documentation for grant reporting, program reviews, audits, assessments, and compliance requirements. Support program activities and workshops consistent with the approved CCAMPIS grant budget. Identify potential compliance concerns and promptly communicate them to the appropriate supervisor.

2. Track program participation, student-parent engagement, services provided, and program outcomes. Assist with preparing annual and periodic CCAMPIS reports, assessments, and performance measures. Assist with developing, maintaining, and monitoring Memoranda of Understanding (MOUs) and related program agreements.Ensure required documentation is collected and maintained in accordance with College policies and grant requirements.Assist with developing and maintaining program procedures, forms, informational materials, and internal tracking systems. Monitor end of semester grades for all participates.

3.  Identify potentially eligible student-parents, including newly enrolled Pell Grant-eligible student-parents, who may benefit from CCAMPIS services. Assist with developing and implementing proactive outreach strategies to inform eligible student-parents about program services and eligibility requirements. Conduct outreach to newly enrolled, continuing, and returning student-parents. Communicate with eligible student-parents through email, telephone, text messaging, campus outreach, orientations, information sessions, and other appropriate methods. Assist student-parents with understanding program requirements, available services, application procedures, and participation expectations.

4.  Provide professional, timely, and responsive communication to student-parents, College employees, childcare providers, community partners, and other stakeholders. Maintain a welcoming, supportive, and student-centered environment for student-parents.Respond to questions and concerns and assist with resolving issues within the scope of the position.Refer students to appropriate College resources and community services as needed.

5.  Perform other duties as assigned.

Typical Qualifications

Minimum Requirements:

A high school diploma and work experience that is directly related to the area of employment.  A bachelor's degree may be substituted for the related work experience.

Preferred Requirements:

Associate degree from an accredited college or university, or five (5) years of progressively responsible experience in grant administration, student services, program administration, or a related field.  Experience supporting student-parents, low-income students, or other underserved populations is preferred.  Knowledge of student support services, resource navigation, and the challenges faced by student-parents.  Strong organizational skills, communication, recordkeeping, and customer service skills.  Proficiency in Microsoft Word, Excel, and PowerPoint.

Supplemental Information

Anticipated Work Hours:

Monday - Thursday, 8:00 am - 5:30 pm; Friday, 8:00 am - 11:30 am

How To Apply:

Please complete the State application to include current and previous work history and education. A resume' may be attached, but not substituted for completing work history and education sections of the application. Please upload copies of all College transcripts with your application and resume'. Florence-Darlington Technical College, P.O. Box 100548, Florence, SC 29502-0548. EOE/AA/ADA/M/F/D/V are encouraged to apply.

To claim Veteran’s Preference, all eligible persons must select their veteran’s status on the application and submit a DD Form 214. Certificate of Release or Discharge from Active Duty upon request and prior to an interview. Persons claiming veteran status without accompanying documentation (DD Form 214) shall not receive preference. “Veteran” means a person who served in any branch of the United States Armed Forces on active duty, for reasons other than training, and was discharged under honorable conditions.